Administrator Payroll Services

GEA Group; Kuala Lumpur; On-site; MYR 50,000 - 80,000; Full time

Job summary

GEA Group in Malaysia is seeking a Payroll Administrator to manage payroll processing, attendance and leave records, and benefits for employees across Southeast Asia. The role involves ensuring timely updates for new hires, terminations, transfers, and pay rate changes, and coordinating with outsourcing vendors.

You will maintain records, support HR programs, audit payroll data, comply with local laws, and provide expert guidance on payroll and statutory benefits; proficiency in German (C1) is

Qualifications

• Strong time management and organizational skills are essential.
• Proven ability to work in a team and communicate clearly.
• Good problem-solving skills and proactive approach to work.
• Demonstrated reliability, ethics, and ability to handle multiple tasks.

Responsibilities

• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions.
• Ensures accurate and timely processing of payroll updates (new hires, terminations, transfers, pay rate changes).
• Prepare and maintain accurate payroll records and reports.
• Ensure compliance with local payroll laws and best practices.
• Manage Mobility & Expatriate payroll and statutory benefits; maintain outsourcing vendor SLAs.

Skills

Time management

Team player

Verbal communication

Problem solving

Work ethics

Multitasking

MS Office

Tools

Microsoft Office

Job description

Payroll Administration

• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, internal transfers, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Mobility & Expatriate employee payroll and statutory benefits management
• Ensuring Outsourcing vendor service levels are met whilst maintaining strong relationships
• Support Hub HR operation team on Payroll related DTP renew and update
• Work closely with all stakeholders to ensure the successful delivery of HR and company programs as it relates to payroll administration
• Server as professional consultant to HRBP or other stakeholders on Payroll, Mandatory benefits topics
• Facilitates audits by providing records and documentation to auditors
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Performs other duties or projects as assigned from global or local

Leave & Attendance Administration

• Ensure all leave applications are monitored and updated into the local leave system.
• Prepare regular & ad-hoc report to stakeholders in timely manner with high accuracy
• Provide Professional support & guide on Time & Attendance inquiries raised by employee and biz
• Regularly validate and clean up abnormal attendance data to ensure data quality
• In-charge of logic /rule setup & implementation in system including but not limited to OT, Schedule, Time off rule based on biz request with vendor support.
• Simplification & User-Experience driven on as-is practice review, constantly organize service review meeting with vendors to ensure SLA met.

Others & Projects

• Participation & surveying best practice on the local Time off & Attendance and Travel policy renew
• Create and Maintain knowledge Pool on Country Policy & Practices tips in share folders for whole HR operation team learning
• Proactively review and continuously improve Payroll related process effectiveness to algin with global strategy, contribution to harmonization and improvement activities.
• Fully engaged with stakeholders on all service escalation and ad-hoc needs from all stakeholders
• Be ambassador on GEA HR operation model, and dig out HR innovation way on HR services from market
• Participate in region well-being activities to enhance HR operation branding
• Administrative writing & proficient in Microsoft Office is a must.
• Processing payroll Experience in SEA is a MUST with minimum experiences of 2 years
• Good time management and team player.
• Good Verbal communication and problem-solving skills
• Demonstrate sound of work ethics.
• Ability to work in fast speed environment and to manager multiple stakeholders & priorities

Administrator People Services - fluent in German (at least C1)

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