ADMINISTRATOR, CORPORATE AFFAIRS

Pelabuhan Tanjung Pelepas Sdn Bhd (PTP); Gelang Patah; On-site; MYR 36,000 - 58,000; Full time

Job summary

Pelabuhan Tanjung Pelepas Sdn Bhd (PTP) seeks a proactive Corporate Communications Administrator to assist the Corporate Affairs team with administrative and operational support. You will help prepare internal and external communications, coordinate events, and create simple digital content for social platforms.

The role emphasizes detail-orientation, creativity, and ability to thrive in a fast-paced environment while leveraging AI tools to enhance efficiency and output.

Qualifications

• Diploma in Mass Communication, Public Relations, Business Administration, Marketing, Multimedia, or related field.
• Fresh graduates are encouraged to apply.
• 1 year of admin or communications support experience is an advantage.

Responsibilities

• Assist in preparing internal and external communication materials.
• Coordinate corporate announcements, newsletters, and employee communications.
• Assist with proofreading and formatting materials.
• Create simple digital content for social media and internal platforms.
• Support photo and video collection during corporate activities.
• Maintain and organise digital communication assets.
• Plan and coordinate corporate events, employee engagement activities, and official visits.
• Handle logistics for events (venue prep, registrations, materials).
• Prepare correspondence, reports, meeting minutes, and presentations.
• Maintain filing of communication documents and records.
• Monitor inventories and coordinate procurement of communication materials.
• Utilise AI tools (e.g., ChatGPT, Canva AI, Copilot) to support content drafting and presentations.

Skills

Microsoft Office

Canva

AI productivity tools

Written communication

Verbal communication

Organizational skills

Multitasking

Team player

Interpersonal skills

Creativity

Education

Diploma (Mass Communication / PR / Business Admin / Marketing / Multimedia)

Tools

Microsoft Office

Job description

We are seeking a proactive and organized Corporate Communications Administrator to provide administrative and operational support to the Corporate Affairs team. This role assists in coordinating communication activities, organizing corporate events, preparing digital content, and ensuring smooth day-to-day administrative operations.

The successful candidate should be detail-oriented, creative, and able to work effectively in a fast-paced environment.

Key Responsibilities

1. Corporate Communications Support

• Assist in preparing internal and external communication materials.
• Support the coordination of corporate announcements, newsletters, and employee communications.
• Assist with proofreading and formatting communication materials.
• Assist in creating simple digital content for social media and internal communication platforms.
• Support photo and video collection during corporate activities.
• Maintain and organise digital communication assets.

3. Corporate Events & Engagement

• Assist in planning and coordinating corporate events, employee engagement activities, and official visits.
• Coordinate logistics including venue preparation, registrations, and event materials.
• Liaise with vendors and internal departments on event arrangements.

4. Administrative Support

• Prepare correspondence, reports, meeting minutes, and presentation materials.
• Maintain proper filing of communication documents and records.
• Monitor departmental inventories and coordinate procurement of communication materials.
• Handle general administrative duties assigned by the department.

5. AI & Digital Tools

• Utilise AI tools (e.g., ChatGPT, Canva AI, Microsoft Copilot) to support content drafting, presentations, and administrative tasks.
• Explore digital solutions to improve communication efficiency.

Requirements

1. Qualifications

• Diploma in Mass Communication, Public Relations, Business Administration, Marketing, Multimedia, or a related field.
• Fresh graduates are encouraged to apply.

2. Experience

• 1 years of administrative or communications support experience is an advantage.
• Experience coordinating events or handling office administration is preferred.
• Experience using Microsoft Office applications.

3. Technical Knowledge

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Canva or similar design tools (basic knowledge)
• Basic photography or videography skills are an added advantage
• Familiarity with AI productivity tools is an advantage
• Good written and verbal communication skills
• Strong organizational and coordination skills
• Able to multitask and meet deadlines
• Positive attitude and willingness to learn
• Team player with good interpersonal skills
• Basic creativity in content preparation

Port of Tanjung Pelepas, Malaysia's largest and busiest container terminal, is a world class port located at the southern tip of the Malaysian peninsula and at the confluence of the east-west trade lanes. Enjoying geographical advantage, multimodal connectivity and situated within Malaysia's southern gateway Iskandar Malaysia, we are poised to become the preferred Port of Choice in South East Asia.

If you desire a career in a fast growing, multi-talented yet warm & friendly environment - then join our winning team.

Port of Tanjung Pelepas, Malaysia's largest and busiest container terminal, is a world class port located at the southern tip of the Malaysian peninsula and at the confluence of the east-west trade lanes. Enjoying geographical advantage, multimodal connectivity and situated within Malaysia's southern gateway Iskandar Malaysia, we are poised to become the preferred Port of Choice in South East Asia.

If you desire a career in a fast growing, multi-talented yet warm & friendly environment - then join our winning team.

What can I earn as an Administration Officer