ADMINISTRATIVE SUPPORT IV

TE Connectivity Ltd.; George Town; On-site; MYR 39,000 - 58,000; Full time

Job summary

TE Connectivity Ltd. in Malaysia is seeking an office administration professional to support operations, ensure accurate attendance records, manage leave requests, and assist with payroll-related data in a fast-paced manufacturing setting.

The role emphasizes attendance management, timesheet verification, reporting on workforce metrics, and day-to-day admin tasks for the operations team, requiring 3–4 years of related experience, and strong Excel and HRIS skills.

Qualifications

• Diploma or equivalent qualification.

Responsibilities

• Attendance Management: monitor attendance, clock-in/out, and shift schedules.
• Leave Administration: process and maintain leave records per policies.
• Timesheet Verification & Payroll Support: verify timesheets and assist payroll with attendance data.
• Reporting & Compliance: generate reports on attendance, overtime, absenteeism, and compliance with SOPs.
• Administrative Support: provide day-to-day admin support to operations.

Skills

Attention to detail

Communication

Organizational skills

Multitasking

Problem solving

Education

Diploma or equivalent

SPM/STPM or equivalent

Tools

Time & Attendance Systems

HRIS

Microsoft Excel

Job description

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

Possesses expertise in office administration, actively facilitating office procedures, and playing a key role in ensuring smooth operations.

Job Requirements

Key Responsibilities

Attendance Management

• Monitor and track employee attendance, clock-in/clock-out records, and shift schedules.
• Review attendance data and investigate discrepancies, missed punches, and attendance exceptions.
• Ensure attendance records are maintained accurately and updated in a timely manner.

Leave Administration

• Process and maintain employee leave records in accordance with company policies.
• Coordinate with employees and supervisors to ensure proper documentation and approvals for leave applications.

Timesheet Verification & Payroll Support

• Verify timesheets for accuracy, completeness, and compliance with company requirements.
• Support payroll processing by providing accurate attendance, overtime, and leave-related information.
• Resolve timesheet discrepancies and coordinate with relevant stakeholders when necessary.

Reporting & Compliance

• Generate regular reports on attendance, overtime, absenteeism, and workforce metrics.
• Ensure compliance with attendance policies, labor regulations, and internal Standard Operating Procedures (SOPs).
• Maintain accurate records and documentation for audit and operational requirements.

Administrative Support

• Provide day-to-day administrative support to the operations team.
• Assist with data entry, record maintenance, and workforce-related administrative activities

Requirements

Qualifications & Experience

• Diploma, Certificate, SPM/STPM, or equivalent qualification.
• Minimum 2-3 years of experience in administration, HR coordination, workforce administration, or operations support.
• Experience in attendance management, timesheet administration, or payroll support is an advantage.

Skills & Competencies

• Good proficiency in Microsoft Excel and other Microsoft Office applications.
• Familiarity with Time & Attendance Systems, HRIS, or workforce management systems.
• Strong attention to detail and accuracy in handling employee records and data.
• Good communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and work effectively in a fast-paced manufacturing or operational environment.
• Good problem-solving skills and ability to handle confidential information professionally.

What Your Background Should Look Like

Typically requires 3-4 years of related work experience. Requires high school diploma. Completion of an AA degree or equivalent is preferred.

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork