Administrative staff

MINGYANG SOLAR (M) SDN. BHD; Kuala Lumpur; On-site; MYR 30,000 - 54,000; Full time

Job summary

MINGYANG SOLAR (M) SDN. BHD in Kuala Lumpur is seeking an HR Admin to manage recruitment, onboarding, offboarding, and general administration for a growing team.

You will oversee attendance, payroll-related tasks, office supplies, and coordination with external service providers while ensuring compliance with local HR regulations. Proficiency in English and Malay is required; Chinese language skills are an advantage.

Qualifications

• At least 1 year of personnel administration experience.
• Familiar with local HR regulations and procedures.
• Strong coordination and communication skills with empathy.
• Fluent in English and Malay; Chinese language skills are a plus.

Responsibilities

• Oversee the entire recruitment process for the company.
• Manage onboarding and offboarding, and probation/promotion arrangements.
• Maintain employee relations and handle daily HR activities.
• Handle documents receipt/dispatch, office supplies, and registrations.
• Coordinate with property management, suppliers, and external units.
• Manage fixed assets and office supplies; conduct inventory.
• Oversee attendance statistics and social security/ provident fund matters.
• Manage daily petty cash and verify reimbursement/pay vouchers.
• Ensure compliance and proper documentation for payments and reimbursements.

Skills

Personnel administration

Interviewing skills

Empathy and communication

English and Malay proficiency

Job description

This role encompasses the entire process of the company's recruitment work, employee onboarding and offboarding, personnel probation and promotion arrangements, and employee relations management. The position also handles daily administrative affairs including document receipt and dispatch, office supplies procurement and registration, office environment maintenance, coordination with external service units, fixed asset and office supply management, attendance statistics, social security and provident fund affairs, petty cash management, and verification of reimbursement and payment vouchers.

Key responsibilities

• Be responsible for the entire process of the company's recruitment work
• Be responsible for the onboarding and offboarding of new employees, as well as the arrangement for personnel probation and promotion
• Be responsible for maintaining and managing employee relations
• Be responsible for daily administrative affairs, including document receipt and dispatch, office supplies procurement and registration for usage
• Maintain the office environment, and coordinate with external service units such as property management and suppliers
• Manage fixed assets and office supplies, conduct regular inventory and registration
• Handle attendance statistics and social security and provident fund affairs
• Be responsible for the management of the company's daily petty cash
• Collect and verify documents to ensure that reimbursement and payment vouchers are genuine and compliant

About you

• At least 1 year of experience in personnel administration, familiar with local human resource management regulations and procedures
• Familiar with recruitment channels, have certain interview skills and assessment capabilities
• Possess good coordination and communication skills, be responsible and have a strong sense of empathy
• Be able to communicate in English and Malay, and those who can also speak Chinese will be given priority consideration