Administrative Professional Manager

Glodon Software Sdn. Bhd.; Selangor; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Telephone and transport

Job summary

Glodon Software Sdn. Bhd. in Malaysia seeks a senior administrator to lead the establishment and ongoing improvement of the overseas subsidiary's administrative management system.

You will design overseas SOPs covering office leasing, risk management, contracts and daily operations, aligned with HQ standards. You will oversee budgets, process expatriate passes, support overseas travel, liaise with service providers, and partner with HR to ensure a smooth employee journey for overseas staff

Qualifications

• Bachelor's degree in Administration/Management or related field.
• Fluent Mandarin Chinese and English for seamless HQ and overseas communications.
• 2–4 years of hands-on administrative experience in a corporate environment.
• Experience supporting overseas branches of multinational companies is highly preferred.

Responsibilities

• Lead end-to-end establishment and continuous improvement of overseas administrative management systems.
• Develop overseas SOPs for office leasing/renovation/relocation, risk management, and daily ops.
• Manage overseas administrative budgets and collaborate with Finance on cost control and annual planning.
• Process work passes for expatriates and coordinate administrative support for overseas business trips.
• Liaise with service providers to establish cost-effective travel and services.
• Coordinate overseas emergencies and support for employee safety and compliance matters.
• Partner with HR to ensure a smooth employee journey for overseas staff.
• Develop Local Living Guide and employee handbook for expatriates.

Skills

Office administration

Vendor coordination

Budget management

Bilingual Chinese/English

Driver's license

Education

Bachelor's degree in Administration/Management

Tools

MS Office

Office 365

Job description

Lead the end-to-end establishment and continuous improvement of the overseas subsidiary's administrative management system. You will develop and implement overseas administrative SOPs covering the full lifecycle: office leasing/renovation/relocation, risk management of seals/contracts/business licenses, and daily administrative operations. This role oversees administrative operations at Malaysia HQ while extending support to Indonesia, Singapore, and Hong Kong, acting as the administrative hub between HQ and overseas teams.

Key responsibilities

Lead the end-to-end establishment and continuous improvement of the overseas subsidiary's administrative management system (from 0 to 1)

Develop and implement overseas administrative SOPs covering office leasing/renovation/relocation, risk management of seals/contracts/business licenses, and daily administrative operations

Manage overseas administrative budgets (office space and daily operational expenses), collaborating with Finance on cost control and annual planning

Process work passes (EP/PVP) and dependent passes for expatriate staff; coordinate end-to-end administrative support for overseas business trips (business visas, accommodation, flights, local transport, insurance, emergency support, etc.)

Liaise with local service providers and travel platforms to establish cost-effective travel solutions

Handle overseas emergencies (medical, safety, etc.) and coordinate emergency resources

Partner with HR to ensure a seamless employee journey for overseas staff (onboarding, in-service, key milestones/festivals, offboarding, etc.)

Develop and maintain the Local Living Guide and employee handbook to ease the transition for expatriate staff

Drive employee care initiatives, festive events, team-building activities, and cross-cultural communication

Support overseas company registration, annual filings, changes, and deregistration compliance matters

About you

Bachelor's degree or above; major in Administration, Management, or related fields preferred

Chinese (Mandarin): Proficient to communicate seamlessly with HQ IT and headquarters teams in China; able to accurately interpret and implement head office administrative standards and strategies

English: Fluent for effective communication with local vendors and international colleagues; capable of drafting administrative and operational technical documentation

2-4 years of hands-on experience as an administrative BP or specialist in a corporate environment

Prior experience providing on-site administrative support for overseas branches of multinational corporations or Chinese enterprises expanding globally is highly preferred

Experience in setting up an overseas subsidiary from scratch (including registration, fit-out, and operations)

Prior study, work, or living experience in Malaysia; familiarity with the administrative environments of Indonesia, Singapore, and Hong Kong

Possess a valid driver's license and the ability to drive independently in Kuala Lumpur

Knowledge of Malaysian employment and administrative compliance regulations (EPF/SOCSO/EP/PDPA)

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have in an Administration Role?
• Which of the following types of qualifications do you have?
• Do you have a valid Malaysian driver's licence?
• Which of the following languages are you fluent in?

Computer Software & Networking More than 10,000 employees

Glodon is one of the leading providers of Digital Building solutions from Beijing, China. Founded in 1998, Glodon Company Ltd. was listed on the Shenzhen SME Board (Stock Name: GLD, Stock Code: 002410) in May 2010, becoming the first listed software company in the AEC IT industry in China.

As of now, Glodon Company Ltd. have more than 7000 employees worldwide, having already established over 40 branches in mainland China, and multiple subsidiaries around the world including Singapore, Hong Kong, Malaysia, Indonesia, Finland, UK with established sales and service networks.

Glodon is one of the leading providers of Digital Building solutions from Beijing, China. Founded in 1998, Glodon Company Ltd. was listed on the Shenzhen SME Board (Stock Name: GLD, Stock Code: 002410) in May 2010, becoming the first listed software company in the AEC IT industry in China.

As of now, Glodon Company Ltd. have more than 7000 employees worldwide, having already established over 40 branches in mainland China, and multiple subsidiaries around the world including Singapore, Hong Kong, Malaysia, Indonesia, Finland, UK with established sales and service networks.

Perks and benefits Medical insurance package, Telephone and transport