Administrative Officer

Mega Fortris Berhad; Shah Alam; On-site; MYR 33,000 - 50,000; Full time

Job summary

Mega Fortris Berhad in Malaysia is seeking an Office Administrator to support daily operations, communications, scheduling, records, and basic finance/HR tasks. The role requires strong organizational skills and the ability to multitask in a fast‑paced environment.

The ideal candidate has 1–3 years in admin roles, a Diploma or equivalent, and fluent English and Bahasa Malaysia. Mandarin or other Chinese dialects are an advantage for stakeholder interactions.

Qualifications

• Education: minimum SPM, STPM or Diploma in Business Administration, HR or related field.
• Experience: 1–3 years in an administrative or office support role.
• Language: proficiency in English and Bahasa Malaysia; Mandarin or other Chinese dialects an added advantage.

Responsibilities

• Office Management: day‑to‑day operations, supplies inventory, orders.
• Communication & Correspondence: handle calls, emails, mail; draft memos and reports.
• Scheduling & Event Coordination: manage calendars, meetings, venues, travel arrangements.
• Records Management: secure filing system for documents and databases, electronic and physical.
• Financial & HR Support: basic bookkeeping, invoices, expense reports, HR records and orientation.
• Equipment & Facilities Oversight: ensure equipment functionality and coordinate maintenance.

Skills

Microsoft Office

Time management

Communication skills

Multitasking

English

Bahasa Malaysia

Education

Diploma in Business Administration

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

Key Responsibilities and Duties

Office Management: Managing the day‑to‑day operations, ensuring the office environment is organized and maintaining adequate supplies inventory by placing and expediting orders.

Communication & Correspondence: Acting as a primary point of contact, handling incoming calls, emails, and physical mail, and drafting memos, letters, reports, and presentations.

Scheduling & Event Coordination: Managing company‑wide calendars, scheduling meetings and appointments, booking venues, and coordinating company events or travel arrangements.

Records Management: Organizing, updating, and maintaining a secure filing system for important and confidential company documents and databases, both electronic and physical.

Financial & HR Support: Assisting with basic bookkeeping, processing invoices and expense reports, and supporting human resources functions with personnel records and new staff orientation.

Equipment & Facilities Oversight: Ensuring office equipment (printers, photocopiers, etc.) is functional and coordinating necessary maintenance or repairs.

Requirements and Qualifications

Education: Minimum SPM, STPM, or Diploma in Business Administration, HR, or related fields.

Experience: 1–3 years of experience in an administrative or office support role.

Language: Proficiency in English and Bahasa Malaysia is required. Ability to communicate in Mandarin or other Chinese dialects will be an added advantage due to communication requirements with Mandarin‑speaking stakeholders

Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), strong organizational and time management skills, good communication skills (English & Bahasa Malaysia), and the ability to multitask and work independently.

Unlock job insights

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Mega Fortris was established in 1998 as a specialized developer and manufacturer of security seals. The company is one of the largest global manufacturers of container bolt seals, security seals, tamper evident products and complete solutions for the securing of goods in transit. Today, Mega Fortris is a global supplier of high quality security seals to a wide range of industries around the world. Mega Fortris has experienced impressive growth due to the ongoing development of special product features.

At Mega Fortris, we believe in securing the global supply chain-all the way. We have therefore set up a network of company‑owned production facilities and offices around the world to provide local service with global reach. The Mega Fortris network of regional offices currently span 21 countries.

Our focus is on integrity, innovation and commitment towards R&D of our designs and products has enabled us to create a range of high quality security seals to accommodate the most discerning of customers’ requirements. Mega Fortris is committed towards innovation, improving and developing new product and in view of this expansion, we would like to hire the potential candidates for business continuity.