Administrative Executive | Office Operations & Coordination

Vision Path Sdn Bhd; Selangor; On-site; MYR 36,000 - 51,000; Full time

Job summary

Vision Path Sdn Bhd is seeking an Admin Executive to join our team at the Sri Petaling office in Kuala Lumpur on a full-time basis. The role is pivotal to supporting smooth business operations and will involve a broad range of administrative tasks across departments.

You will manage schedules, filing, documentation, and provide HR and finance administrative support. Strong organisational and communication skills, plus proficiency in MS Office, are essential for success.

Qualifications

• Diploma or equivalent in Administration or related field.
• Experience in administrative roles, preferably corporate environment.
• Excellent organisational and time management skills.
• Strong written and verbal English communication; additional languages are a plus.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Attention to detail and confidentiality.
• Ability to work independently and as part of a team.
• Familiarity with office management systems.

Responsibilities

• Manage general office administration and day-to-day operations to ensure smooth business activities.
• Coordinate schedules, meetings and appointments for senior staff across departments.
• Maintain filing systems (physical and digital) for easy retrieval of documents.
• Prepare and process administrative documents, reports and forms.
• Support various departments by directing enquiries to the right personnel.
• Manage office supplies and inventory, place orders and track stock levels.
• Assist with event coordination and administrative arrangements for company activities.
• Handle HR records management and related administrative tasks.
• Assist finance with invoices and expense documentation.
• Perform general clerical duties and other administrative responsibilities as assigned.

Skills

Time management

Organisational skills

Communication

Confidentiality

Problem solving

Education

Diploma in Administration or related field

Tools

Microsoft Office

Job description

Vision Path Sdn Bhd is seeking an Admin Executive to join our team at the Sri Petaling office in Kuala Lumpur on a full-time basis. The role is pivotal to supporting smooth business operations and will involve a broad range of administrative tasks across departments.

You will manage schedules, filing, documentation, and provide HR and finance administrative support. Strong organisational and communication skills, plus proficiency in MS Office, are essential for success.