Administrative Executive

DR JANE CLINIC SDN. BHD.; Selangor; On-site; MYR 47,000 - 62,000; Full time

Benefits offered by this job

Parking provided

Job summary

DR JANE CLINIC SDN. BHD. is seeking an Administrative Executive to manage daily clinic administration, front-desk duties and patient interactions. You will coordinate appointments, maintain records and assist with SQL-based reporting in a fast-paced healthcare environment.

The role requires good English and Bahasa Malaysia, strong communication, and the ability to multitask across admin, operations and HR tasks. Competitive salary and parking at Tropicana Avenue, Petaling Jaya.

Qualifications

• Diploma or Degree in Business Administration, Management, Accounting or related field.
• Experience in administration, customer service, healthcare or similar role is an advantage.
• Experience with SQL accounting/payroll software is an added advantage.
• Proficient with Microsoft Office / Google Workspace.
• Strong command of English and Bahasa Malaysia; additional languages are a plus.
• Excellent communication and interpersonal skills; detail-oriented.
• Willing to work 6 days per week, including weekends.

Responsibilities

• Manage daily administrative and front desk duties.
• Attend to patient enquiries via WhatsApp, phone calls and in person.
• Arrange, confirm and coordinate patient appointments.
• Maintain accurate patient information, records and documentation.
• Handle payments, receipts and basic daily transaction records.
• Assist with SQL system, data entry and administrative reporting.
• Coordinate staff schedules, leave records and HR administrative matters.
• Assist with stock records, purchasing and supplier coordination.
• Prepare letters, documents and reports as required.
• Liaise with patients, suppliers and external parties professionally.
• Support doctors and management with day-to-day clinic operations.
• Ensure reception and admin areas are organised and presentable.

Skills

Organised

Service-oriented

Communication skills

Interpersonal skills

Multitasking

Independent worker

Education

Diploma or Degree in Business Administration/Management/Accounting

Tools

SQL accounting/payroll software

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible, organised and service-oriented Administrative Executive to join our team at Dr Jane Clinic.

This role is suitable for someone who enjoys working in a professional, fast-paced environment and is comfortable handling a combination of administration, customer service, scheduling and day-to-day clinic operations.

Key Responsibilities

• Manage daily administrative and front desk duties
• Attend to patient enquiries via WhatsApp, phone calls and in person
• Arrange, confirm and coordinate patient appointments
• Maintain accurate patient information, records and documentation
• Handle payments, receipts and basic daily transaction records
• Assist with SQL system, data entry and administrative reporting
• Coordinate staff schedules, leave records and other HR administrative matters
• Assist with stock records, purchasing and supplier coordination
• Prepare letters, documents, reports and other administrative materials when required
• Liaise with patients, suppliers and external parties professionally
• Support doctors and management with day-to-day clinic operations
• Ensure the reception and administrative areas are organised and presentable
• Perform other reasonable administrative and operational duties as required

Requirements

• Diploma or Degree in Business Administration, Management, Accounting or a related field
• Previous experience in administration, customer service, healthcare or a similar role is an advantage
• Experience with SQL accounting/payroll software will be an added advantage
• Comfortable using Microsoft Office / Google Workspace and general computer systems
• Good command of English and Bahasa Malaysia. Proficiency in additional languages or dialects will be an added advantage.
• Good communication and interpersonal skills
• Organised, responsible and attentive to detail
• Able to multitask and work independently
• Professional and pleasant when communicating with patients and colleagues
• Willing to work 6 days per week, including weekends according to the clinic roster

Benefits

• Competitive salary based on experience and capabilities
• EPF, SOCSO & EIS contributions
• Annual leave and medical leave
• Public holiday entitlement
• Staff benefits and privileges
• Training and opportunities to learn about clinic operations and the aesthetic medical industry
• Opportunity for career growth as the clinic expands
• Supportive and professional working environment
• Parking provided, accommodation available based on availability
• Convenient workplace at Tropicana Avenue, Petaling Jaya

We are looking for someone who wants to grow with the clinic and become an important part of our administrative and operations team.