Administrative & Clerical Roles

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Job summary

Elsa Talent Solutions Sdn. Bhd. invites applications for Administrative & Clerical roles based in Kuala Lumpur with deployment to other project sites across Malaysia.

Positions include Functional Specialist (Administrative), Critical Support Services (HR, IT, Finance), and Office Administrator, all on a contract basis with strong potential for extension. Responsibilities cover filing, data entry, scheduling, travel arrangements, and providing support to managers and staff.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Office Management, HR, Finance, IT, or related field.
• 1 to 15 years of relevant experience depending on role level.
• Proficiency in MS Office; ERP/SAP knowledge is a plus.
• Fluent Malay and English communication skills.

Responsibilities

• Perform general clerical duties including filing, data entry, scheduling, and document management.
• Provide administrative support to managers and technical staff.
• Coordinate office activities, meetings, and travel arrangements.
• Assist HR, finance, or IT support functions as assigned.
• Prepare reports, presentations, and correspondence as required.
• Ensure compliance with company standards and policies.
• Maintain confidentiality and accuracy in handling sensitive information.

Skills

MS Office proficiency

Malay & English communication

Independent & team work

Attention to detail

Education

Diploma in related field

Bachelor's degree in related field

Tools

ERP / SAP

Job description

About the job Administrative & Clerical Roles

Position Titles:

• Functional Specialist (Administrative)
• Critical Support Services (HR, IT, Finance)
• Office Administrator

Location: Kuala Lumpur and other key project sites across Malaysia (including Selangor, Johor, Terengganu, Sabah, and Sarawak)

Type of Employment: Contract (initial engagement period with strong potential for extension

We are seeking motivated and detail-oriented professionals to join the team in Kuala Lumpur. These roles provide essential administrative and clerical support to ensure smooth operations across projects. Successful candidates will play a key role in supporting teams, maintaining compliance, and ensuring timely execution of tasks.

Responsibilities

• Perform general clerical duties including filing, data entry, scheduling, and document management.
• Provide administrative support to managers and technical staff.
• Coordinate office activities, meetings, and travel arrangements.
• Assist in HR, finance, or IT support functions (depending on assignment).
• Prepare reports, presentations, and correspondence as required.
• Ensure compliance with company standards and policies.
• Maintain confidentiality and accuracy in handling sensitive information.

Requirements

• Diploma or Bachelors degree in Business Administration, Office Management, HR, Finance, IT, or related field.
• 1 to 15 years of relevant experience (depending on role level).
• Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of ERP / SAP systems is an advantage.
• Strong communication skills in both Malay and English.
• Ability to work independently and in a team environment.
• For mid-level roles: HRDF, accounting, or IT certifications are preferred.
• Detail-oriented with strong organizational skills.
• Ability to manage multiple tasks under tight deadlines.
• Strong interpersonal skills and customer service mindset.
• Willingness to work in project-based environments.