Administrative Assistants

Mobisolutions Sdn Bhd; Bintulu; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive remuneration package

Career development opportunities

Work-life balance and wellbeing

Job summary

Mobisolutions Sdn Bhd in Bintulu, Sarawak is seeking a dedicated Administrative Assistant to provide essential support to management and staff. This on-site role focuses on keeping operations running smoothly and maintaining organized records.

You will manage schedules, handle correspondence, assist with reports and presentations, oversee office supplies, and greet visitors, contributing to a professional, efficient workplace.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in handling documents
• Strong organisational and time management skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team

Responsibilities

• Manage and organise office schedules, appointments and meetings
• Handle incoming and outgoing correspondence
• Maintain accurate filing systems and records
• Provide administrative support to management and departments
• Manage office supplies and inventory
• Assist in processing expenses and invoices
• Greet visitors and manage reception duties
• Coordinate office events and team activities
• Perform general clerical duties including data entry and document prep
• Post and advertise on social media

Skills

MS Office

Attention to detail

Time management

Communication

Teamwork

Tools

Autocount

Microsoft Office

Job description

About the role

Mobisolutions Sdn Bhd is seeking a dedicated and organised Administrative Assistant to join our team in Bintulu, Sarawak. This is a full-time position that plays a vital role in ensuring the smooth operation of our office. As an Administrative Assistant, you will provide essential support to our management and staff, helping to maintain efficient workflows and contributing to the overall success of our organisation. This role is based on-site in Bintulu, Sarawak, where you will be at the heart of our daily operations.

What you'll be doing

Managing and organising office schedules, appointments and meetings, ensuring efficient calendar management for staff, customers, suppliers and visitors

Handling incoming and outgoing correspondence, including emails, postal mail and parcels

Maintaining accurate filing systems and record-keeping for documents, both digital and physical

Providing administrative support to management and departmental teams, including preparing reports and presentations

Managing office supplies and equipment, ordering replacements as needed and maintaining inventory

Assist in customer financing application process

Greeting visitors and managing reception duties, ensuring a professional and welcoming environment

Processing expense claims, invoices and other financial documentation

Coordinating office events, meetings and team activities

Performing general clerical duties including data entry, typing and document preparation

Posting and advertising in social media

What we're looking for

Proven experience as an Administrative Assistant or in a similar administrative role within a professional office environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Autocount and other relevant office software

Excellent organisational and time management skills, with the ability to juggle multiple tasks and priorities effectively

Strong communication skills, both written and verbal, with attention to detail and accuracy

Ability to work independently and as part of a team, demonstrating reliability and initiative

Professional demeanour and a customer service-oriented approach when dealing with visitors and colleagues

Flexibility and adaptability in a fast-paced office environment

Proficiency in English and Malay; knowledge of Mandarin is advantageous

What we offer

Mobisolutions Sdn Bhd is committed to creating a supportive and inclusive workplace where our employees can thrive.

• We offer competitive remuneration packages, opportunities for professional development and career progression within a growing organisation.
• We foster a collaborative team environment where your contributions are valued and recognised.
• We provide a stable full-time employment opportunity with a focus on work-life balance and employee wellbeing.

If you require any adjustments or support during the recruitment process, we encourage you to reach out to us.

About us

Mobisolutions Sdn Bhd is a dynamic organisation committed to delivering quality services and solutions to our clients. We pride ourselves on maintaining a professional, welcoming and inclusive workplace where every team member plays an important role in our collective success. With a presence in Bintulu, Sarawak, we are dedicated to supporting our local community whilst achieving excellence in our business operations. We value integrity, efficiency and teamwork, and we seek individuals who share these core principles.