Administrative Assistant (Reprographics)

Taylor's Education Group; Subang Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

Taylor's Education Group is seeking an Administrative Assistant (Reprographics) to support Taylor's International School Puchong. The role covers printing, laminating, binding and handling all reprographics tasks to support daily school operations.

Ideal candidates have SPM or equivalent and 1–2 years in administration, with good English and basic computer skills. You will also provide Reception cover and assist the Principal's Office as needed.

Qualifications

• SPM or equivalent and relevant qualifications.
• 1–2 years’ experience in an administrative role, preferably in education.
• Good written and spoken English.
• Basic computer skills and proficiency in Microsoft Office.

Responsibilities

• Handle printing, photocopying, laminating, binding and document sorting.
• Receive, record and organise documents for photocopying/printing with proper tracking.
• Maintain filing system and securely store documents.
• Monitor stock levels of printing materials and submit replenishment requests.
• Manage school printing quota and ensure proper usage per guidelines.
• Print non-examination materials as requested by departments.
• Provide reception cover during breaks or when required.
• Support Principal’s Office and other related matters as needed.

Skills

English proficiency

Time management

Organisational skills

Confidentiality

Teamwork

Attention to detail

Basic computer skills

Education

SPM or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant (Reprographics)

Location: Taylor's International School Puchong

Commencement Date: December 2026

JOB PURPOSE

The Administrative Assistant is responsible for carrying out all tasks related to the Reprographics Department, including printing, laminating, binding and sorting documents to support the operational needs of the entire school.

KEY RESULT AREAS / RESPONSIBILITIES

Ensure the smooth day-to-day operation of the Reprographics Department, including attending to printing, photocopying, laminating and binding requests, and ensuring all requests are processed in accordance with established procedures.

Receive, record, and organise documents, worksheets and teaching materials submitted for photocopying and printing, ensuring proper tracking and handling.

Maintain an organised filing system and ensure all documents are properly filed, stored and kept securely in accordance with established procedures.

Monitor and maintain stock levels of printing materials, paper, toner, and cartridges, and submit requests for replenishment when necessary to ensure uninterrupted operations.

Manage and monitor the school’s printing quota, ensuring proper allocation and usage in accordance with the School’s guidelines.

Handle the printing of all non-examination materials, including letters to parents, student worksheets, Daily Monitoring Forms (if still in use), flyers, leaflets and other school-related documents as requested and approved by the relevant departments.

Assist Academic and Non-Academic staff with photocopying requirements and other reprographic services as and when requested.

Coordinate the collection and distribution of photocopied materials as well as ensure completed printing requests are ready for collection.

Provide Reception cover when the Receptionist is on leave, during lunch breaks, or when otherwise required.

Provide administrative support to the Principal’s Office and assist with other related matters as and when required by the Principal.

JOB REQUIREMENTS

At least SPM or similar relevant qualifications.

Minimum 1 – 2 years relevant working experience as an Administrator position, preferably in the education industry.

Basic computer skills and proficiency in Microsoft Office applications.

Good command of written and spoken English.

Ability to communicate effectively with staff at all levels.

Excellent planning, organisational and coordination skills.

Good time management skills, particularly during examination preparation periods and peak workloads.

Ability to maintain confidentiality and handle sensitive information responsibly.

Attention to detail and ability to work independently as well as in a team.

SAFEGUARDING

Taylor’s Schools are committed to safeguarding and promoting the welfare of children and young people and experts all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

Note

The full job description will be shared with the candidate upon successful appointment.

TAYLOR'S EDUCATION GROUP is one of the largest private education groups in Malaysia, with over 22,000 students. With an unsurpassed track record built up over the last six decades, Taylor’s has earned a reputation as the leading private educational provider in Malaysia and offers a wide breadth of education, from pre-school to postgraduate courses.

We have also received a number of people’s choice awards over the last decade, as well as numerous recognitions from professional bodies around the world.

Our core purpose is to educate the youth of the world to take their productive place as leaders in the global community.

TAYLOR'S EDUCATION GROUP is one of the largest private education groups in Malaysia, with over 22,000 students. With an unsurpassed track record built up over the last six decades, Taylor’s has earned a reputation as the leading private educational provider in Malaysia and offers a wide breadth of education, from pre-school to postgraduate courses.

We have also received a number of people’s choice awards over the last decade, as well as numerous recognitions from professional bodies around the world.

Our core purpose is to educate the youth of the world to take their productive place as leaders in the global community.