Administrative Assistant / Patent Paralegal

ADASTRA IP (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

ADASTRA IP (M) SDN. BHD. is seeking an Administrative Assistant / Patent Paralegal to support executives and paralegals in the Patent/IP Department in Kuala Lumpur. You will assist with preparation, filing, grant and maintenance of IP applications and manage related documents.

The role requires at least a diploma, with a Bachelor's degree preferred, and 2–4 years in an admin role (legal/IP experience preferred). Fresh graduates are welcome to apply.

Qualifications

• Possess at least a Diploma; Bachelor’s degree preferred.

Responsibilities

• Provide administrative support to executives and paralegals in the Patent/IP Department.
• Assist with preparation, filing, grant and maintenance of patent/IP applications.
• Manage and organize patent/legal documents and correspondences.
• Ensure proper docketing of information for an accurate record management system.
• Conduct research and gather information related to patent/IP matters.
• Communicate professionally with clients, executives and all other paralegals and all members of the Firm.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

MS Office

English communication

Prioritization

Education

Diploma

Bachelor's degree

Job description

Administrative Assistant / Patent Paralegal

Provide administrative support to executives and other paralegals in the Patent / IP Department.

Assist with preparation, filing, grant and maintenance of patent / IP type applications.

Manage and organize patent / legal documents and all other correspondences.

Ensure proper docketing of information for an accurate record management system.

Conduct research and gather information related to patent / IP matters.

Communicate professionally with clients, executives and all other paralegals and all members of the Firm.

Maintain confidentiality and handle sensitive information with discretion.

Job Qualifications / Requirements

Possess at least a Diploma; Bachelor’s degree preferred (i.e. in any field).

2 – 4 years of experience in an administrative role, preferably in a legal or intellectual property setting.

Fresh graduates are also encouraged to apply.

Equivalent experience in the field of Patents / Intellectual Property will be considered in lieu of a Diploma / Degree.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong communication skills, both written and spoken English.

Ability to prioritize tasks and manage time effectively.

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