Administrative Assistant

MTD Group; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Medical allowance

Dental coverage

Sports activities support

Parking

Group personal accident & hospitali z

Job summary

MTD Capital Bhd in Kuala Lumpur, Malaysia is seeking an organized administrator to manage the Head of Company's calendar and meeting schedules, coordinate internal and external meetings, arrange facilities, and prepare notes and reports.

You will maintain filing systems, handle documents and assist with claims and basic invoices, requiring good MS Office / Google Workspace skills and a professional, independent work style.

Qualifications

• Diploma in Business Administration, Office Management or related field is required.
• Good working knowledge of Microsoft Office / Google Workspace, including Word/Docs, Excel/Sheets, Outlook and Google Calendar.
• Strong communication, typing and documentation skills.

Responsibilities

• Manage daily calendar, appointments and meeting schedules for Head of Company.
• Coordinate internal and external meetings with staff, contractors, suppliers, consultants and clients.
• Arrange meeting rooms, refreshments, materials and virtual meeting links.
• Prepare simple meeting notes, action lists and reminders.
• Prepare, format, print and photocopy letters, emails, memos and simple reports.
• Maintain proper physical and digital filing systems for company documents.

Skills

Microsoft Office

Google Workspace

Calendar management

Typing & documentation

Education

Diploma in Business Administration / Office Management

Tools

Filing Systems

Job description

Manage daily calendar, appointments and meeting schedules of the Head of Company

Coordinate internal and external meetings with staff, contractors, suppliers, consultants and clients

Arrange meeting rooms, refreshments, meeting materials and virtual meeting links

Prepare simple meeting notes, action lists and reminders

Prepare, format, print and photocopy letters, emails, memos and simple reports

Maintain proper physical and digital filing systems for company, property and project documents

Handle incoming/outgoing documents, mail and courier matters

Screen phone calls, messages and enquiries and direct them to the appropriate person

Assist with staff claims, petty cash claims, receipts and basic invoice records

Maintain confidentiality of company documents and information

Job Requirement

Diploma in Business Administration, Office Management or related field

Good working knowledge of Microsoft Office / Google Workspace, including Word/Docs, Excel/Sheets, Outlook and Google Calendar

Good communication, typing and documentation skills

Good filing and record-keeping skills

Basic knowledge of property development or real estate is an advantage

Reliable, punctual, organized and detail-oriented

Friendly, helpful and able to work independently with minimal supervision

Unlock job insights

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have experience using Filing Systems?
• Do you have Meeting Coordination experience?

MTD Capital Bhd (MTD or the Group) was incorporated in 1993 and listed on the Main Board of Bursa Malaysia Securities Berhad in 1998 before being taken private in 2011.

Based in Kuala Lumpur, Malaysia, MTD is a leading infrastructure conglomerate which has a long-established track record in Construction, Tollway Business, Real Estate & Property Development, Manufacturing, and Outdoor Advertising business.

MTD’s Construction Division has an extensive experience in the development of mountain roads, highways, bridges, building geotechnical works, erosion control and highway maintenance. Its track record includes successful and completed projects in Malaysia, Saudi Arabia, Philippines and Sri Lanka.

The Tollway Business Division owns and manages; KLK and ECE1, totalling approximately 250 km in length; making it the 2nd largest toll operator in Malaysia. Both KLK and ECE 1 serve to be a catalyst to spur growth in the three East Coast states namely Pahang, Terengganu and Kelantan.

The Real Estate and Property Division develops and sells integrated townships and high-end boutique residential locally and overseas. Its property development footprint covers Australia, Malaysia, Philippines, USA and United Kingdom.

The Manufacturing Division, which offers a full range of precast concrete products undertakes various infrastructure projects across the Asian region. The manufacturing operations, which specialize in Industrialised Building System (IBS), offer all types of bridge crossings, tunnel linings, railway sleepers, earthworks retaining structures, drains and other non-custom designs. MTD is also one of the leading manufacturing specialists in road & highway products and services in Malaysia. The Group has introduced products and services which have set new benchmarks in the field of highway and bridge maintenance.

The Group is also a leading outdoor advertising owner with Exclusive Advertising Rights in 4 major highway network in Malaysia, namely the Federal Highway II, Middle Ring Road II, KLK and ECE 1.

MTD is an equal partner with Cenviro Sdn Bhd; a subsidiary of Khazanah Nasional Berhad (the sovereign wealth fund of the Government of Malaysia) in E-Idaman Sdn Bhd, solid waste management business operating in three northern states of Peninsular Malaysia.

MTD also ventured into Quatriz Systems Sdn Bhd, a technology business that provides an end-to- end solution for electronic payment for multiple applications and industries, namely the Radio Frequency Identification System (RFID).

PROFILE

MTD Capital Bhd (MTD or the Group) was incorporated in 1993 and listed on the Main Board of Bursa Malaysia Securities Berhad in 1998 before being taken private in 2011.

Based in Kuala Lumpur, Malaysia, MTD is a leading infrastructure conglomerate which has a long-established track record in Construction, Tollway Business, Real Estate & Property Development, Manufacturing, and Outdoor Advertising business.

MTD’s Construction Division has an extensive experience in the development of mountain roads, highways, bridges, building geotechnical works, erosion control and highway maintenance. Its track record includes successful and completed projects in Malaysia, Saudi Arabia, Philippines and Sri Lanka.

The Tollway Business Division owns and manages; KLK and ECE1, totalling approximately 250 km in length; making it the 2nd largest toll operator in Malaysia. Both KLK and ECE 1 serve to be a catalyst to spur growth in the three East Coast states namely Pahang, Terengganu and Kelantan.

The Real Estate and Property Division develops and sells integrated townships and high-end boutique residential locally and overseas. Its property development footprint covers Australia, Malaysia, Philippines, USA and United Kingdom.

The Manufacturing Division, which offers a full range of precast concrete products undertakes various infrastructure projects across the Asian region. The manufacturing operations, which specialize in Industrialised Building System (IBS), offer all types of bridge crossings, tunnel linings, railway sleepers, earthworks retaining structures, drains and other non-custom designs. MTD is also one of the leading manufacturing specialists in road & highway products and services in Malaysia. The Group has introduced products and services which have set new benchmarks in the field of highway and bridge maintenance.

The Group is also a leading outdoor advertising owner with Exclusive Advertising Rights in 4 major highway network in Malaysia, namely the Federal Highway II, Middle Ring Road II, KLK and ECE 1.

MTD is an equal partner with Cenviro Sdn Bhd; a subsidiary of Khazanah Nasional Berhad (the sovereign wealth fund of the Government of Malaysia) in E-Idaman Sdn Bhd, solid waste management business operating in three northern states of Peninsular Malaysia.

MTD also ventured into Quatriz Systems Sdn Bhd, a technology business that provides an end-to- end solution for electronic payment for multiple applications and industries, namely the Radio Frequency Identification System (RFID).

Perks and benefits

Medical Miscellaneous allowance Dental Sports (e.g. Gym) Parking group personal accident & hospitalization insuranc