Administration Assistant

BUKIT SAWIT ENTERPRISE (Construction Company); Seberang Perai; On-site; MYR 36,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking an Admin Executive to maintain efficient office operations and support organizational processes in Penang. Core duties include office management, scheduling, front desk activities, and documentation. You will also assist HR, payroll, vendor management, and government matters while helping organize events and company projects.

The role involves coordinating meetings, travel, calendars, and vendor visits, with a focus on smooth workflow and compliance across departments.

Qualifications

• Oversee daily office operations and support cross‑department workflows.
• Organize meetings, travel arrangements and executive calendars.
• Greet visitors, answer calls and manage emails.
• Maintain employee records, invoices, contracts and internal databases.
• Assist recruitment, onboarding, payroll, expenses, and government matters.
• Ensure policy compliance and liaise with external vendors.
• Coordinate major staff meetings and company projects.

Responsibilities

• Oversee daily office operations and cross‑department workflows.
• Organize meetings, travel arrangements and executive calendars.
• Greet visitors, answer calls and manage emails.
• Maintain employee records, invoices, contracts and internal databases.
• Assist HR, payroll, expenses, and government matters.
• Ensure policy compliance and liaise with vendors.
• Organize major staff meetings and company projects.

Skills

Office management

Scheduling

Front desk

Documentation

HR support

Vendor management

Event coordination

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

An Admin Executive is responsible for maintaining efficient office operations and supporting organizational processes. Core duties include:

Office Management: Oversee daily office operations, maintain cleanliness, manage supplies, and ensure smooth workflow across departments
Scheduling and Coordination: Organize meetings, appointments, travel arrangements, and executive calendars; coordinate internal events, training sessions, and vendor visits
Front Desk and Communication: Handle phone calls, emails, greet visitors, and provide information to clients and employees
Documentation and Records: Maintain and update employee records, invoices, purchase orders, contracts, and internal databases
HR and Finance Support: Assist with recruitment, onboarding, payroll, expense reports, and other administrative tasks Including government matter
Compliance and Vendor Management: Ensure adherence to company policies, legal compliance, and liaise with external vendors or service providers.
Event and Project Support: Organize major staff meetings, annual events, and assist in company-wide projects