Admin & Procurement Intern: Office Ops & Vendor Support

Ditrolic Energy; Johor Bahru; On-site; MYR 17,000 - 26,000; Part time

Job summary

Ditrolic Energy, headquartered in Malaysia, seeks an Admin Intern to support daily administrative and operational functions in the HR and Admin department in Johor Bahru. The role focuses on procurement, payment processing, document handling, and general office coordination to help streamline workflows and vendor interactions.

Exposure to multiple administrative processes and vendor coordination will be provided, with opportunities to assist in organizing events and maintain orderly records for

Responsibilities

• Procurement & Payment Coordination: Assist in raising Purchase Requisitions (PR) monthly for all vendors.
• Support the processing of urgent payments, including insurance-related payments (MSIG).
• Monitor and track payment status for suppliers and vendors.
• Verify monthly utility and service bills (e.g., Maxis, Unifi, TIME) prior to payment processing.
• Assist in submitting claims for management and ensure proper documentation.
• Collect, sort, and distribute incoming mail and correspondence.
• Assist in processing invoices and ensuring proper documentation for payments.
• Maintain organized filing systems for administrative and financial records.
• Extract and prepare daily attendance reports.
• Assist in organising and coordinating office events and activities.
• Replenish pantry items and ensure the pantry is well-stocked and organized. Provide general administrative support to ensure smooth office operations.
• Perform other administrative tasks and simple assignments as required by the department

Job description

Ditrolic Energy, headquartered in Malaysia, seeks an Admin Intern to support daily administrative and operational functions in the HR and Admin department in Johor Bahru. The role focuses on procurement, payment processing, document handling, and general office coordination to help streamline workflows and vendor interactions.

Exposure to multiple administrative processes and vendor coordination will be provided, with opportunities to assist in organizing events and maintain orderly records for