Admin Intern

Ditrolic Energy; Johor Bahru; On-site; MYR 17,000 - 26,000; Part time

Job summary

Ditrolic Energy, headquartered in Malaysia, seeks an Admin Intern to support daily administrative and operational functions in the HR and Admin department in Johor Bahru. The role focuses on procurement, payment processing, document handling, and general office coordination to help streamline workflows and vendor interactions.

Exposure to multiple administrative processes and vendor coordination will be provided, with opportunities to assist in organizing events and maintain orderly records for

Responsibilities

• Procurement & Payment Coordination: Assist in raising Purchase Requisitions (PR) monthly for all vendors.
• Support the processing of urgent payments, including insurance-related payments (MSIG).
• Monitor and track payment status for suppliers and vendors.
• Verify monthly utility and service bills (e.g., Maxis, Unifi, TIME) prior to payment processing.
• Assist in submitting claims for management and ensure proper documentation.
• Collect, sort, and distribute incoming mail and correspondence.
• Assist in processing invoices and ensuring proper documentation for payments.
• Maintain organized filing systems for administrative and financial records.
• Extract and prepare daily attendance reports.
• Assist in organising and coordinating office events and activities.
• Replenish pantry items and ensure the pantry is well-stocked and organized. Provide general administrative support to ensure smooth office operations.
• Perform other administrative tasks and simple assignments as required by the department

Job description

Headquartered in Malaysia and established in 2009, Ditrolic Energy is a renewable energy infrastructure company backed by one of the world's largest global fund managers. The company operates across the Asia-Pacific region, with offices in Singapore, the Philippines, Indonesia, China and Bangladesh and brings extensive experience in developing and delivering clean energy projects across multiple markets.

Ditrolic Energy offers integrated solutions spanning solar PV, wind, energy storage and energy management, supported by comprehensive end-to-end EPC capabilities. Through its projects, the company partners with organisations to optimise energy usage and advance their transition towards net zero-carbon targets.

Department: HR and Admin

Job Summary

The Admin Intern will support daily administrative and operational functions, particularly in procurement, payment processing, document handling, and general office coordina ation.

This role provides exposure to administrative processes and vendor coordination wit

Key Responsibilities :

1. Procurement & Payment Coord inationAssist in raising Purchase Requisitions (PR) on a monthly basis for all vendors.

Support the processing of urgent payments, including insurance-related payments(MSIG).

Monitor and track payment status for suppliers and vendors.

Verify monthly utility and service bills (e.g., Maxis, Unifi, TIME) prior to payment processing.

Assist in submitting claims for management and ensure proper documentation.

Collect, sort, and distribute incoming mail and correspondence.

Assist in processing invoices and ensuring proper documentation for payments.

Maintain organized filing systems for administrative and financial records.

3. Administrative Support

Extract and prepare daily attendance reports.

Assist in organising and coordinating office events and activities.

Replenish pantry items and ensure the pantry is well-stocked and organized. Provide general administrative support to ensure smooth office operations.

Perform other administrative tasks and simple assignments as required by the department