Admin & Operations Executive

VACC SDN. BHD.; Malacca City; On-site; MYR 36,000 - 58,000; Full time

Job summary

VACC SDN BHD is seeking an Admin & Operations Executive to support daily business operations across multiple areas beyond traditional admin.

You will handle documentation, coordination, and reporting, taking ownership of tasks and following up to ensure on-time completion. Fresh graduates welcome; familiarity with Excel/Sheets/Drive and Notion preferred to streamline workflows.

Qualifications

• Fresh graduates welcome to apply if proactive and willing to learn.
• Basic admin, docs, and data entry experience preferred.
• Familiar with Excel/Sheets/Drive.
• Able to coordinate with multiple departments.

Responsibilities

• Handle general administrative work, documentation, filing and data entry.
• Prepare and organize documents, records, reports and internal information.
• Follow up on assigned tasks and ensure deadlines are met.
• Coordinate with different departments regarding pending work and operational matters.
• Update task progress in company internal systems.
• Prepare simple reports, summaries and progress updates.
• Assist with quotations, invoices, documents and other administrative paperwork when required.
• Help organize meetings, schedules, reminders and follow-up items.
• Identify incomplete or delayed tasks and proactively follow up with the relevant person.

Skills

Proactive

Independent work

Organized

Multi-tasking

Tools

Microsoft Excel

Google Sheets

Google Drive

Notion

Task management systems

Job description

We are looking for a responsible, organized and proactive Admin & Operations Executive to support our daily business operations.

This is not a traditional admin role that only focuses on filing or data entry.

You will be involved in different areas of the company, including administration, documentation, task coordination, internal follow-up and day-to-day operational matters.

We are looking for someone who can take ownership of tasks, follow up independently and make sure things get completed on time.

Key Responsibilities

Handle general administrative work, documentation, filing and data entry.

Prepare and organize documents, records, reports and internal information.

Follow up on assigned tasks and ensure deadlines are met.

Coordinate with different departments regarding pending work and operational matters.

Update task progress in company internal systems.

Assist management in following up with staff, suppliers or external parties.

Handle office-related matters, supplies and basic purchasing when required.

Prepare simple reports, summaries and progress updates.

Assist with quotations, invoices, documents and other administrative paperwork when required.

Help organize meetings, schedules, reminders and follow-up items.

Identify incomplete or delayed tasks and proactively follow up with the relevant person.

Assist management with ad-hoc operational and administrative matters.

What We Are Looking For

We are looking for someone who is:

Proactive and responsible

Able to work independently without constant reminders

Organized and good at keeping track of multiple tasks

Comfortable communicating and following up with different departments

Able to prioritize urgent and important matters

Detail-oriented and careful with documents and information

Willing to learn new systems and workflows

Comfortable handling different types of tasks

Good at problem-solving instead of simply waiting for instructions

Able to provide updates when a task is delayed or facing problems

Basic knowledge of Microsoft Excel / Google Sheets / Google Drive is preferred.

Experience with Notion or task management systems will be an added advantage.

Previous experience in Admin, Operations, Coordination or a similar role is preferred.

Fresh graduates are welcome to apply if you are proactive, organized and willing to learn.

The Person We Want

We value attitude more than job title.

You may be suitable for this position if you are the type of person who:

Instead of:

Receives a task → waits → needs repeated reminders → only acts when someone follows up.

We want someone who can gradually become a reliable person that the team can depend on.

Why Join Us?

VACC SDN BHD operates in the e-commerce and automotive accessories industry.

You will have the opportunity to work across different areas of the business and gain exposure to:

This position is suitable for someone who wants to develop beyond a traditional administrative role and grow into a stronger Operations / Executive-level position.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration and Operations Executive?

Vehicle Services & Repair 11-50 employees

VACC SDN BHD is a dynamic and rapidly growing e-commerce company known for its innovative products and commitment to customer satisfaction. We are seeking a talented E-commerce Team to join our team and take charge of our online marketplace presence. If you're passionate about e-commerce, data-driven decision-making, and building strong customer relationships, we want to hear from you!

VACC SDN BHD is a dynamic and rapidly growing e-commerce company known for its innovative products and commitment to customer satisfaction. We are seeking a talented E-commerce Team to join our team and take charge of our online marketplace presence. If you're passionate about e-commerce, data-driven decision-making, and building strong customer relationships, we want to hear from you!