Admin & Operations Coordinator

Chiropractic First (M'sia) Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Chiropractic First seeks an Admin & Operations Coordinator to support HQ and our chiropractic clinics across Malaysia. You will handle administrative tasks, coordinate supplies, conduct stock checks, and liaise with clinic teams to ensure smooth daily operations.

The role requires a valid driving license and willingness to travel between clinics, with a hands-on, collaborative mindset and strong communication skills to keep all stakeholders informed.

Qualifications

• Has a valid driving license and is comfortable travelling between clinics.
• Reliable, hands-on, and proactive in completing tasks.
• Good communication with clinic staff and managers.

Responsibilities

• Provide day-to-day administrative support for HQ including filing, documentation, and office supplies coordination.
• Coordinate stock, inventory records, and vendor arrangements to keep operations running smoothly.
• Support clinic operations with supply deliveries, stock checks, and asset monitoring.
• Engage with universities for student placements and manage training material updates.

Skills

Administrative coordination

Stock management

Vendor coordination

Communication

Tools

MS Office

Job description

Are you someone who enjoys staying organised, keeping operations running smoothly, and being the go-to support for both office and clinic teams?

Do you thrive in a role that allows you to move between HQ and clinics — handling administrative tasks, coordinating supplies, conducting stock checks, and interacting with different stakeholders?

We are looking for a proactive and dependable Admin & Operations Coordinator to support HQ office operations while providing essential administrative and operational support to our chiropractic clinics.

In this role, you will play an important part in ensuring that supplies, inventory coordination, and documentation are well managed, so clinic day-to-day operations run smoothly without disruption.

If you are detail-oriented, hands-on, and enjoy working as part of a collaborative team, we would love to hear from you.

Key Responsibilities

1. Office Administration (HQ)

Provide day-to-day administrative support, including filing, documentation management, office supplies coordination, and courier arrangements.

Support HQ operations through document tracking, data entry, and maintenance of inventory records.

Coordinate with external vendors and suppliers as required to support office operations.

2. Clinic Operations Support

Coordinate and carry out supply deliveries to clinic locations when required (mileage reimbursement applicable).

Conduct occasional on-site stock checks and assist in monitoring clinic assets.

Maintain accurate records of inventory movement between HQ and clinic locations.

Work closely with the Operations Manager or Area Managers to schedule clinic visits while minimising disruption to clinic operations.

3. Communication & Coordination

Build and maintain good working relationships with clinic staff and chiropractors to ensure smooth coordination of administrative support.

Act as a key liaison between HQ and clinic teams for administration and operations-related matters.

Provide timely updates on administrative activities that may impact clinic operations.

4. Academic & Student Engagement Support

Coordinate and manage student engagement initiatives with partner universities, including organising clinic tours, training sessions, and related academic activities.

Act as a liaison between the Company and universities to support student placements, attachments, or training programmes.

Assist in the preparation, updating, and maintenance of training materials, including basic editing of training videos and content.

Provide administrative support for academic-related programmes, ensuring proper documentation, scheduling, and follow-up.

Requirements

Has a valid driving license and is comfortable traveling between our clinics as part of the role.

Is reliable, hands-on, and takes ownership of tasks — whether it’s delivering supplies, checking stock, or organizing paperwork.

Can communicate well and build positive working relationships with both clinic staff and managers.

Has good attention to detail and keeps things organized, especially when it comes to admin records or inventory.

Is comfortable working both independently and as part of a team.

Preferably has some experience in admin, clinic, logistics, or operations — but a great attitude and willingness to learn matter just as much!

Founded in 2000, Chiropractic First is a leading chiropractic group with over 30 clinics across Singapore, Malaysia, China, Indonesia, Spain, and the UK. We focus on spinal health and the nervous system to help individuals achieve optimal well-being through education, prevention, and treatment.

What sets us apart is our commitment to quality care and personalized attention. Our highly trained chiropractors come from the USA, UK, Canada, Australia, New Zealand, and Malaysia, supported by skilled assistants and clinic managers.

As we grow, we’re seeking passionate individuals to join our team, embrace challenges, and make a meaningful impact on people’s health and lives.

Founded in 2000, Chiropractic First is a leading chiropractic group with over 30 clinics across Singapore, Malaysia, China, Indonesia, Spain, and the UK. We focus on spinal health and the nervous system to help individuals achieve optimal well-being through education, prevention, and treatment.

What sets us apart is our commitment to quality care and personalized attention. Our highly trained chiropractors come from the USA, UK, Canada, Australia, New Zealand, and Malaysia, supported by skilled assistants and clinic managers.

As we grow, we’re seeking passionate individuals to join our team, embrace challenges, and make a meaningful impact on people’s health and lives.

What can I earn as an Operations Coordinator