Admin/Operations Assistant - Administration (Fleet & Purchasing) MA SEPANG

Malaysia Airports Berhad; Sepang; On-site; MYR 42,000 - 66,000; Full time

Job summary

Malaysia Airports Berhad is hiring a dedicated Operations/Office Support role to assist HR administration, fleet and asset management, ICT peripherals, and uniform coordination. The role covers ensuring facilities, equipment, and services run smoothly and in line with audit requirements.

Ideal candidates have 1–2 years in admin roles, strong organization, and bilingual communication in Malay and English. Open to Malaysians; willingness to handle hands-on site coordination at Sepang.

Qualifications

• 1-2 years hands-on experience in general office administration, fleet management, facilities support, asset tracking or administrative HR operations.
• Fresh graduates with strong organizational skills and high administrative accuracy are welcome.
• Proficient in Google Workspace / Microsoft Office and data tracking tools.

Responsibilities

• Assist in arranging, coordinating and monitoring Parking Management AMC.
• Coordinate staff uniform procurement and Malaysia Airport Corporate Shirt.
• Update office equipment and facilities operations (mobile facilities, furniture, printers, etc.).
• Assist in fleet management: shuttle/driver movement, vehicle usage, compliance and maintenance.
• Ensure workstation readiness (PABX, mobile, laptop, internet).
• Schedule shuttle and driver movements.
• Prepare staff uniforms and corporate shirts for new staff delivery.
• Maintain availability and functionality of facilities and equipment.
• Aim to satisfy stakeholders and staff with reliable services.

Skills

MS Office & Excel

Interpersonal skills

Malay & English

Education

SPM with Bahasa Melayu credit

PNGKA >2.5

Tools

SAP

Google Workspace / MS Office

Job description

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Job Description

POSITION GENERAL SUMMARY

• Assist to in general HR administration, Fleet management, ICT peripheral, Uniform, office facilities and asset management in order to ensure HR Operations services running smoothly and complied with audit requirement and practices

ESSENTIAL POSITION FUNCTIONS

• Assist to in arranging, coordinating and monitoring for Parking Management AMC
• Assist to in coordinating, arrangement and working closely with HR MAHB for staff uniform (except for AFRS & AVSEC) and Malaysia Airport Corporate Shirt
• Assist to in updating for office equipment & facilities (operations) i.e. Mobile Facilities, furniture & fitting, Photostat Machine (Print/Fax/Scanning), Printer, TRS, Punch Clock, Punch Card etc.
• Assist to in arranging, coordinating and monitoring for fleet management (operations):
  • Shuttle & Driver movement
  • Vehicle usage/requisition
  • Vehicle compliance, maintenance & servicing i.e. Road Tax, Insurances, Inspection PUSPAKOM
  • PETRONAS Smart pay card, Touch n Go card, vehicle log book, millage, fuel usage and etc
• Assist to in workstation readiness as per staff eligibility i.e. PABX, Mobil phone, Laptop/Desktop, fax, internet connection and etc.
• Ensuring shuttle & driver movement are properly scheduled/arranged.
• Ensuring preparation of staff uniform and Malaysia Airport corporate shirt are properly arranged and delivered within the stipulated period especially for new incoming staff.
• Ensuring office facilities and equipment under his/her provision are available & keep update on the functionality to ensure no interruption in airport operations.
• To satisfied and met with customer/stakeholder/staff satisfaction & expectation on the services that provided.

Skills

• Computer literate preferably in Microsoft Office and Excel
• Good knowledge in SAP
• Good interpersonal and communication skills both in Malay and English

Relevant Industries

Preferred Background:Human Resource Administration, Business Administration, Office Management, Logistics/Fleet Operations, or General Administration.

Language Proficiency: Functional communication skills in Bahasa Melayu and English to handle daily administrative tasks, coordinate with internal stakeholders, handle vendor communications, and prepare basic operational reports.

Work Experience: Candidates with 1-2 years of hands-on experience in general office administration, fleet management, facilities support, asset tracking, or administrative HR operations are preferred. Fresh graduates with strong organizational skills and high administrative accuracy are also welcome to apply.

Job Requirements:

• Proficient in basic Google Workspace / Microsoft Office applications (Sheets, Docs, and data tracking tools).
• Strong organizational skills with high attention to detail for asset tracking, vehicle logs, and audit compliance documentation.
• Willingness to perform hands-on operational support across office facilities and site coordination.

Education

• Sijil Pelajaran Malaysia with:
  • Credit in Bahasa Melayu
  • Passed in English
  • Passed in Mathematics

OR

• Credit in Bahasa Melayu (Code 1104)
• PNGKA: >2.5

Additional Information

Open for Malaysian citizens only.

Applications should reach us by 27 August 2026.

Only the shortlisted applicants will be notified.

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