Admin Junior Executive

GBM ELECTRONICS (M) SDN. BHD.; Chemor; On-site; MYR 42,000 - 66,000; Full time

Job summary

GBM ELECTRONICS (M) SDN. BHD. is seeking an HR/Administrative professional to support daily HR and admin operations in Malaysia.

The role involves coordinating visits, onboarding, and maintaining records, with strong MS Office skills and fluency in Mandarin, English, and Bahasa Malaysia. You will manage logistics for expatriate staff, assist with 5S workplace standards, and support daily administrative tasks.

Qualifications

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 1 years of working experience. Fresh graduates are encouraged to apply.
• Proficiency in Mandarin, English, and Bahasa Malaysia for verbal and written communication.

Responsibilities

• Coordinate customer visits by arranging meeting rooms, visitor areas, refreshments, and required facilities.
• Prepare ESD smocks, shoe covers, visitor passes, and other necessary items for customers and visitors.
• Arrange hotel accommodations, transportation, meals, and logistics for customers, expatriate staff, and business visitors.
• Coordinate lunch arrangements and other hospitality requirements during customer visits.
• Prepare arrival cards prior to the arrival of expatriate staff and China support staff.
• Prepare PPE, lockers, temporary access cards, and other onboarding requirements before staff arrival.
• Arrange accommodation setup for expatriate staff, including housing preparation and basic necessities.
• Maintain monthly attendance records for expatriate staff and China support staff.
• Coordinate transportation arrangements for expatriate staff and visitors.
• Support employee onboarding and offboarding activities.
• Maintain employee files, administrative records, and document filing systems.
• Assist with daily office administrative operations.
• Ensure workplace cleanliness, organization, and compliance with 5S standards.
• Prepare and maintain office supplies and administrative materials.
• Process petty cash transactions related to administration activities.
• Prepare reimbursement claims for customer visits and expatriate staff, including transportation, petrol, meals, accommodation, and other approved expenses.
• Prepare monthly medical and mileage claims report.
• Prepare monthly attendance reports for employees and expatriate staff.
• Ensure all records are complete, accurate, and maintained in accordance with company procedures.
• Update administrative reports and operational records as required.
• Provide administrative support to HR and General Affairs activities.
• Coordinate with internal departments and external service providers to ensure smooth daily operations.
• Perform any other duties and assignments assigned by superior or management.

Skills

Multitasking

Communication

Interpersonal skills

MS Office

Independent worker

Education

HR/Business Administration degree

Tools

Microsoft Office

Job description

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Experience

Minimum 1 years of working experience Fresh graduates are encouraged to apply.

Skills

Good verbal and written communication skills in Mandarin, English, and Bahasa Malaysia.

Able to multitask and have good sense of urgency to meet tight deadline

Strong interpersonal skills with the ability to communicate effectively with employees at all levels.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, etc.).

Able to work independently with minimal supervision.

Job Responsibilities

• Coordinate customer visits by arranging meeting rooms, visitor areas, refreshments, and required facilities.
• Prepare ESD smocks, shoe covers, visitor passes, and other necessary items for customers and visitors.
• Arrange hotel accommodations, transportation, meals, and logistics for customers, expatriate staff, and business visitors.
• Coordinate lunch arrangements and other hospitality requirements during customer visits.
• Prepare arrival cards prior to the arrival of expatriate staff and China support staff.
• Prepare PPE, lockers, temporary access cards, and other onboarding requirements before staff arrival.
• Arrange accommodation setup for expatriate staff, including housing preparation and basic necessities.
• Maintain monthly attendance records for expatriate staff and China support staff.
• Coordinate transportation arrangements for expatriate staff and visitors.
• Support employee onboarding and offboarding activities
• Maintain employee files, administrative records, and document filing systems.
• Assist with daily office administrative operations.
• Ensure workplace cleanliness, organization, and compliance with 5S standards.
• Prepare and maintain office supplies and administrative materials.
• Process petty cash transactions related to administration activities.
• Prepare reimbursement claims for customer visits and expatriate staff, including transportation, petrol, meals, accommodation,and other approved expenses.
• Prepare monthly medical and mileage claims report.
• Prepare monthly attendance reports for employees and expatriate staff.
• Ensure all records are complete, accurate, and maintained in accordance with company procedures.
• Update administrative reports and operational records as required.
• Provide administrative support to HR and General Affairs activities.
• Coordinate with internal departments and external service providers to ensure smooth daily operations.
• Perform any other duties and assignments assigned by superior or management.

Global Brands Manufacture Ltd.(GBM) is a Taiwanese multinational organization focuses on PCB production and EMS business, supplying products to major domestic and foreign companies, which cover various industries of information, communication, automobile, and consumer electronics. GBM is ranked 50th among Taiwan’s top 1000 manufacturing companies in Common Wealth Magazine. Moreover, GBM is ranked the world top 35th PCB production group in 2006. Looking into the future, top-notch electronics companies in US, Japan, and South Korea, based on the consideration of their markets or costs, will continue to release orders to OEMs, and we have great confidence in the company’s growth and business prospects.