Admin & Finance Executive - Penang Office

Halim Hong & Quek; Penang; On-site; MYR 40,000 - 60,000; Full time

Job summary

Halim Hong & Quek, a leading law firm in Malaysia, seeks a capable accounting professional for a 12-month contract to support financial operations and daily administration.

Responsibilities include preparing client invoices, recording payments and disbursements, bank reconciliations, and maintaining trust account records, plus general admin duties. The role requires independence, attention to deadlines, and good teamwork; 2–5 years of relevant experience is preferred.

Qualifications

• Diploma or Degree in accounting, finance or related field.
• 2-5 years of relevant working experience.
• Able to work independently with minimal supervision & handle multiple task.
• Ability to meet on time deadline submission & work under stress.
• Good communication & teamwork skill.

Responsibilities

• Accounting Support: Prepare invoices for clients.
• Record client payments, deposits, and disbursements in the accounting system.
• Reconcile bank statements monthly.
• Maintaining accurate records of client trust accounts and office transactions.
• Ensure proper filing of all financial documents for easy retrieval and audit purposes.
• Perform ad-hoc tasks and assignments as required by immediate Superior or the Management from time to time.
• Ability to work independently and as part of a team.

Skills

Accounting

Teamwork

Communication

Multitasking

Education

Diploma or Degree in Accounting/Finance

Tools

Accounting software

Job description

HHQ envisions being the leading law firm in Malaysia, trusted for its legal excellence and integrity. Our mission is to empower everybody with the law. As a firm, we believe that we can achieve success through cultivating an ecosystem of legal entrepreneurial spirit, continuous efforts in staff learning and development, and a commitment to the digitization of legal services.

Following our growth strategies, we seek the best, most talented, and passionate professionals to take up the following challenging positions and are eager to grow with a global firm.

Key Requirements

• Holds a Diploma or Degree in accounting, finance or related field;
• At least 2-5 years of relevant working experience.
• Able to work independently with minimal supervision & handle multiple task.
• Ability to meet on time deadline submission & work under stress.
• Good communication & teamwork skill
• This is a 12-month contract position (non-renewable)

Key Responsibilities

1. Accounting Support

• -Prepare invoices for clients
• -Record client payments, deposits, and disbursements in the accounting system.
• -Reconcile bank statements monthly.
• -Maintaining accurate records of client trust accounts and office transactions.
• -Ensure proper filing of all financial documents for easy retrieval and audit purposes.
• -Perform ad-hoc tasks and assignments as required by immediate Superior or the Management from time to time.
• -Ability to work independently and as part of a team.

2. Admin Duty

• -Managing incoming and outgoing Courier services (Document / Letter / etc.)
• -Greet and attend to clients and visitors professionally.
• -Coordinate client appointments and manage meeting rooms.

All applications will be duly acknowledged, but only shortlisted applicants will be invited for an interview.