Admin Executive / Administrative Officer

IPG Printing; Bayan Lepas; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

13th month bonus

Medical benefits (including dependents

Birthday bonus

Job summary

IPG Printing (M) Sdn. Bhd., Bayan Lepas, Penang, seeks an Admin Executive / Administrative Officer to oversee factory and office administration, facilities management, procurement, IT assets, and government documentation.

You will coordinate with suppliers, manage ISO 9001 documentation, support audits, and handle staff housing, licensing, and compliance.

Qualifications

• Minimum 2 years’ experience in manufacturing administration; printing industry a plus.
• SPM/Secondary School qualification; Diploma or relevant admin qualification preferred.
• Proficient in Microsoft Office; Sage UBS and customs declaration systems knowledge an advantage.
• Good command of Mandarin, English and Bahasa Malaysia.
• Familiar with Malaysian government procedures, licences, tax and hostel admin.
• Basic ISO 9001 knowledge; strong documentation/record-keeping skills.
• Able to work independently, with strong organizational and multitasking abilities.

Responsibilities

• Manage daily administration of factory, office and prayer room, including utilities, access control, attendance, courier services and records.
• Coordinate maintenance contracts for air-conditioning, lifts, fire protection and other facilities.
• Handle procurement and inventory of stationery, printing supplies and cleaning materials.
• Maintain IT assets and software licences, Sage UBS backups and renewals, basic IT support.
• Coordinate security, visitor/vehicle control and company vehicle management.
• Oversee foreign worker accommodation, including rental, utilities, inspections and maintenance.
• Renew licences, assessments/quit rent, permits and other gov submissions.
• Maintain ISO 9001 SOPs, WI, forms and records; support audits.
• Coordinate company events, uniforms, and expenses reimbursements.

Skills

Microsoft Office

Sage UBS

Mandarin

English

Bahasa Malaysia

ISO 9001

Attention to detail

Independent working

Education

SPM / Secondary School

Diploma or admin qualification

Tools

Sage UBS

Customs declaration systems

Job description

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Admin Executive / Administrative Officer

关于我们

Shen Chuan Group（胜川集团）成立于1975年，总部位于台湾台北，是一家专业的印刷解决方案供应商，为全球知名电子品牌提供高品质印刷产品。凭借卓越的品质与可靠的服务，集团业务已拓展至中国苏州、马来西亚槟城及美国加州。

IPG Printing (M) Sdn. Bhd. 成立于1993年，位于槟城峇六拜，是胜川集团首家海外生产基地，也是北马领先的印刷企业之一。我们专注于彩盒、礼盒、吸塑卡、产品说明书及标签印刷。随着业务持续发展，诚邀积极进取、充满热忱的人才加入我们的团队！

我们提供

• 第13个月花红

• 绩效奖金

• 医疗福利（包括家属）

• 生日福利

职位概述

负责公司工厂及办公室的整体行政与设施管理，确保日常营运顺畅、安全及符合公司政策与相关法规。主要负责行政事务、设施及维修保养、采购与库存、IT资产、保安与车辆管理、外籍员工住宿、政府执照及相关文件，以及 ISO 9001 行政文件与审核支持。同时需协调内部员工、供应商及政府相关单位，并处理各项行政协调及临时事务。

工作职责

• 负责工厂、办公室及祈祷室的日常行政管理，包括水电费、门禁系统、员工考勤、快递服务及公司文件/记录管理。

• 负责协调空调、电梯、消防系统、饮水机、网络、灭虫服务及其他设施的维修、保养与服务合约。

• 负责文具、打印耗材、清洁用品及其他行政物资的采购、库存及使用管理。

• 负责公司 IT 资产及软件许可证管理，包括 Sage UBS 数据备份、许可证续期及基本 IT 支持。

• 负责协调保安、访客及车辆进出管理，以及公司车辆的验车、保险、维修与保养事宜。

• 负责外籍员工及外派人员住宿管理，包括租赁、印花税、水电费、住宿检查及维修安排。

• 负责公司执照、门牌税/地税（Assessment/Quit Rent）、各类准证及其他政府相关文件的申请与续期。

• 负责维护与行政管理相关的 ISO 9001 标准作业程序（SOP）、工作指导书（WI）、表格及记录，并协助内部及外部审核。

• 负责协调公司活动、员工制服、费用申报/报销及其他临时行政事务

任职要求

必须具备

• 至少 2 年制造业行政管理工作经验；具备印刷行业相关经验者优先。

• 至少具备 SPM / 中学学历；拥有文凭（Diploma）或相关行政管理专业资格者优先。

• 熟练使用 Microsoft Office；具备 Sage UBS 及报关系统操作经验者优先。

• 能够熟练使用 华语、英语及马来语（Bahasa Malaysia）进行沟通。

• 熟悉马来西亚政府相关办事程序、公司执照、基本税务事务、工厂/员工宿舍行政管理及一般合规要求。

• 具备 ISO 9001 基础知识，并拥有良好的文件管理及记录保存能力。

• 工作认真负责、有条理、注重细节，并能够独立处理多项工作及行政事务。

About Us

Shen Chuan Group, established in 1975 in Taipei, Taiwan, is a professional printing solutions provider serving world-class electronics customers. Renowned for its excellent quality and reliable service, the Group has expanded globally with branches in Suzhou (China), Penang (Malaysia), and California (USA).

IPG Printing (M) Sdn. Bhd., founded in 1993 in Bayan Lepas, Penang, is Shen Chuan Group’s first overseas base. As a well-established printer in Northern Malaysia, we specialize in Colour Boxes, Gift Boxes, Blister Cards, Instruction Manuals, and Printed Labels. In line with our continued growth and expansion, we invite suitably qualified and motivated individuals to join our team.

What We Offer

• 13th month bonus

• Performance Bonus

• Medical Coverage (including dependents)

• Birthday Claim

Role Overview

Responsible for the overall administration and facilities management of the company’s factory and office, ensuring smooth, safe and compliant daily operations in accordance with company policies and applicable regulations. The role covers general administration, facilities and maintenance, procurement and inventory, IT asset management, security and vehicle management, foreign worker accommodation, government licences and related documentation, as well as ISO 9001 administrative documentation and audit support. The position also requires coordination with internal employees, suppliers and relevant government authorities, as well as handling various administrative coordination and ad-hoc matters.

Key responsibilities include, but are not limited to:

• Manage daily administration of the factory, office and prayer room, including utilities, access control, attendance, courier services and company records.

• Coordinate maintenance and service contracts for air-conditioning, lifts, fire protection, water dispensers, network, pest control and other facilities.

• Manage procurement and inventory of stationery, printing supplies, cleaning materials and other administrative items.

• Maintain IT assets, software licences, Sage UBS backup/licence renewal and basic IT support.

• Coordinate security, visitor/vehicle control and company vehicle inspection, insurance and maintenance.

• Manage foreign-worker/expatriate accommodation, including rental, stamp duty, utilities, inspections and maintenance.

• Handle renewal of company licences, assessment/quit rent, permits and other government-related submissions.

• Maintain administration-related ISO 9001 SOPs, WIs, forms and records, and support internal/external audits.

• Coordinate company events, employee uniforms, claims/reimbursements and other ad-hoc administrative matters.

What You'll Need

Must Have:

• Minimum 2 years' experience in manufacturing administration; printing industry experience is an advantage.

• Minimum SPM/Secondary School qualification; Diploma or relevant administrative qualification preferred.

• Proficient in Microsoft Office; knowledge of Sage UBS and customs declaration systems is an advantage.

• Good command of Mandarin, English and Bahasa Malaysia.

• Familiar with Malaysian government procedures, licences, basic tax matters, factory/hostel administration and general compliance requirements.

• Basic knowledge of ISO 9001 and strong documentation/record-keeping skills.

• Responsible, organised, detail-oriented and able to manage multiple tasks independently.