Admin Executive

PopoMama Sdn. Bhd.; Selangor; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Annual leave

Medical leave

Training and development

Job summary

PopoMama Sdn. Bhd. in Malaysia is seeking an Admin Executive to support daily operations, oversee office administration, HR tasks and records management. The role will involve recruitment onboarding, maintaining records, coordinating facilities and assisting management with cross-functional projects.

Fresh graduates are welcome; candidates with up to 2 years of relevant experience will be considered. Proficiency in Microsoft Office and strong communication in English and Mandarin are required.

Qualifications

• Diploma or Bachelor's Degree in Business Administration or a related discipline.
• Fresh graduates are encouraged to apply. Candidates with up to 2 years of relevant working experience are welcomed.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Responsible, detail-oriented and able to work independently.
• Positive attitude with a willingness to learn and grow.
• Good written and spoken communication skills in English and Mandarin to effectively communicate with Mandarin-speaking clients.

Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Maintain company records, filing systems and office administration.
• Coordinate office facilities, supplies, vendors and service providers.
• Support management with administrative projects and cross-functional coordination.
• Assist with recruitment, onboarding and general HR administration.
• Maintain employee records and support attendance, leave, payroll preparation and staff activities.
• Perform other administrative duties as assigned.

Skills

Communication skills (English &Mandar/

Education

Diploma or Bachelor's Degree in Business Administration or related discipline

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

At PopoMama, we're on a mission to improve women's health through evidence-based nutrition and structured cycle care. As one of Malaysia's growing women's wellness brands, our products are trusted by thousands of women and are available through leading pharmacies, retailers and e-commerce channels.

As we expand across Malaysia and the region, we're looking for a proactive, organised and dependable Admin Executive to join our growing team. You'll play an important role in supporting our daily operations while assisting with administrative, HR and office management functions to keep the business running efficiently.

If you enjoy organising, coordinating and supporting people in a fast-paced environment, we'd love to hear from you.

Key Responsibilities

Manage daily office administration and ensure smooth office operations.

Maintain company records, filing systems and office administration.

Coordinate office facilities, supplies, vendors and service providers.

Support management with administrative projects and cross-functional coordination.

Assist with recruitment, onboarding and general HR administration.

Maintain employee records and support attendance, leave, payroll preparation and staff activities.

Perform other administrative duties as assigned.

Requirements

Diploma or Bachelor's Degree in Business Administration or a related discipline.

Fresh graduates are encouraged to apply. Candidates with up to 2 years of relevant working experience are also welcomed.

Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Responsible, detail-oriented and able to work independently.

Positive attitude with a willingness to learn and grow.

Good written and spoken communication skills in English and Mandarin to effectively communicate with Mandarin-speaking clients.

Why Join Us?

Be part of a fast-growing Malaysian women's wellness brand with regional growth ambitions.

Gain hands-on exposure across administration, HR and business operations.

Work closely with management and contribute to the company's growth.

Opportunity to support regional expansion and cross-border business activities.

Friendly, collaborative and supportive working environment.

• Training and professional development opportunities.
• EPF, SOCSO & EIS.
• Annual leave, medical leave and public holidays.

Employment Type: Full-Time

Working Days: Monday - Friday

If you're looking to build a rewarding career in administration while gaining valuable exposure to HR and business operations, we'd love to hear from you.