ADMIN EXECUTIVE

MEDIWIRA GROUP HOLDINGS SDN.BHD.; Petaling Jaya; On-site; MYR 36,000 - 50,000; Full time

Job summary

MEDIWIRA GROUP HOLDINGS SDN.BHD. seeks an Admin/Clinic Coordinator to support day-to-day clinic operations across multiple branches in Selangor. You will manage supplier listings, maintenance schedules, insurance processes, clinic invoicing, and staff coordination with the Clinical Manager.

Preference given to candidates with medical or dental background and at least 1 year of relevant experience. You will collaborate with the Operations Manager to ensure smooth service delivery, accurate

Qualifications

• Preference will be given to candidates with a medical or dental background.
• Medical / Dental: 1 year (Required)

Responsibilities

• Prepare & keep listings of suppliers for all clinic branches (stock & technician).
• Prepare and maintain maintenance schedules for clinic operations.
• Monitor maintenance service schedules monthly.
• Coordinate repairs or replacements for damaged office and clinic equipment.
• Handle clinic insurance processes and documentation.
• Record and process lab invoices for all clinic branches (to classify ortho vs non-ortho).
• Verify daily sales and reconcile with doctor’s commissions and Kreloses system.

Job description

i. Prepare & keeping all listing of supplier for all clinic branch (stock & technician).

ii. Prepare form maintenance schedule for clinic.

iii. Monitor maintenance service schedule every month.

iv. Contact maintenance to repair or replace damage office & clinic equipment if needed.

2. License: -

a. DBKL

b. MPKJ

c. X-ray license

d. APC Doctor

e. Autoclave

3. Lab Invoice: -

i. Record & collect lab invoices for all clinic branches (to check whether it is ortho or non ortho).

4. Daily Sales: -

i. Checking daily sales & informed Receptions if there are any mistakes.

ii. Ensure daily sales tally with Doctor’s commission & Kreloses system.

5. Commission: -

i. Calculate commission for doctor.

ii. Double check the commission with Doctors & Clinical Manager.

6. Insurance: -

i. Handle all the process for insurance’s application for all clinic under I Sihat Pergigian (Setapak) Sdn. Bhd.

ii. Update & filling all related things regarding insurance.

7. Update list of company asset/equipment & date that needs to be serviced such as photostat machine, all the personal computing device (PC), air conditioner, fire extinguisher, dental chair, x-ray machine, etc.

8. Keep in touch with Operation Manager to ensure supplier or contractor is coming for services & maintenance when needed.

9. Monitoring record quality of all the clinic & office equipment.

10. Handle & follow up the documentation & review panel for clinical part as suggest any suitable panel clinic for I Sihat Dental Care if any.

11. Forwarding all correspondence, such as required letters & package to appropriate person.

12. Upgrading any necessary things regarding administration department, e.g: update new form, tagging, organizing, reporting & filing in an efficient way to smooth operation in the clinical & office.

Clinical

Help the Clinical Manager in overseeing day to day clinic operation to ensure smooth workflow & efficient patient care.

Stay updated with the latest dental practices & regulations, & assist in implementing them within the clinic.

Assist in coordinating & managing the clinical team’s schedules & tasks (rooster).

Provide support & guidance to staff members, ensuring adherence to clinic protocols.

Assisting in handling system for a clinic.

Support in any clinical matters when needed.

Assist the Clinical Manager in preparing reports on clinic performance & operational metrics if needed.

Help with documentation & record keeping.

Preference will be given to candidates with a medical or dental background.

Opportunities for promotion

Experience:

Medical / Dental: 1 year (Required)