ADMIN EXECUTIVE

KB SOON HUAT MOTOR SDN. BHD.; Butterworth; On-site; MYR 24,000 - 36,000; Full time

Job summary

KB SOON HUAT MOTOR SDN. BHD. is seeking an Admin Sparepart Executive to streamline spare parts inventory across procurement, storage and distribution. You will ensure data accuracy, run reports and support operations with timely stock availability.

You will manage end-to-end inventory, supervise warehouse staff, utilize SAP ERP, and apply FIFO principles to optimize stock levels while maintaining strong documentation and cross-functional communication.

Qualifications

• Experience in spare parts management, inventory control or warehouse operations.
• Strong knowledge of inventory management principles and warehouse best practices.
• Proficient in ERP systems and Advanced Excel (Pivot Tables, VLOOKUP).
• Excellent analytical, organizational, and problem-solving abilities.
• Strong leadership with ability to supervise and train staff.
• Detail-oriented, proactive, and able to work under pressure in a fast-paced environment.
• Good communication in English, BM and Mandarin to interact with Mandarin-speaking clients.

Responsibilities

• Manage end-to-end spare parts inventory, including stock control, replenishment, and storage.
• Oversee daily warehouse operations such as receiving, inspection, issuing, and dispatch of parts.
• Utilize inventory management software or ERP systems (e.g., SAP) to track stock levels, process orders, and generate reports.
• Maintain accurate records of inventory transactions and ensure data integrity across all platforms.
• Coordinate with procurement, maintenance, and vendor teams to ensure timely availability of spare parts.
• Conduct regular stock checks, reconciliations, and implement inventory control measures (e.g., FIFO).
• Analyze consumption patterns and support in forecasting spare part requirements.
• Supervise and guide warehouse staff to ensure smooth and efficient operations.
• Prepare and present inventory reports, including stock status, shortages, and performance metrics.

Skills

Spare parts management

Inventory control

ERP systems

Pivot Tables

Leadership

Multilingual

Tools

SAP

Job description

Role Summary:
We are seeking a highly organized and detail-oriented Admin Sparepart Executive to oversee and manage our spare parts inventory. The ideal candidate will be responsible for ensuring the efficiency of all inventory operations, from procurement and storage to distribution and reporting. You will play a key role in maintaining optimal stock levels, supporting operational teams, and improving inventory management processes.

Key Responsibilities:

Manage end-to-end spare parts inventory, including stock control, replenishment, and storage.

Oversee daily warehouse operations such as receiving, inspection, issuing, and dispatch of parts.

Utilize inventory management software or ERP systems (e.g., SAP) to track stock levels, process orders, and generate reports.

Maintain accurate records of inventory transactions and ensure data integrity across all platforms.

Coordinate with procurement, maintenance, and vendor teams to ensure timely availability of spare parts.

Conduct regular stock checks, reconciliations, and implement inventory control measures (e.g., FIFO).

Analyze consumption patterns and support in forecasting spare part requirements.

Supervise and guide warehouse staff to ensure smooth and efficient operations.

Prepare and present inventory reports, including stock status, shortages, and performance metrics.

Qualifications & Skills:

Proven experience in spare parts management, inventory control, or warehouse operations.

Strong knowledge of inventory management principles and warehouse best practices.

Proficiency in using ERP systems and advanced Microsoft Excel skills (Pivot Tables, VLOOKUP).

Excellent analytical, organizational, and problem-solving abilities.

Strong leadership skills with the ability to supervise and train team members.

Detail-oriented, proactive, and able to work under pressure in a fast-paced environment.

Good communication skills in English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin-speaking clients.

Kb Soon Huat Superbike & Accessories Center is one of the subsidiary company of KB Soon Huat Motor Sdn Bhd ( located at Kepala Batas (HQ) , Prai & Sg.Dua )

Our Company is a family business, and KB soon huat superbike & Accesories Is more mainly in Superbike and Accessories of motorcycle.