ADMIN EXECUTIVE

KB Soon Huat Superbike & Accessories Center; Seberang Perai; On-site; MYR 33,000 - 56,000; Full time

Job summary

KB Soon Huat Superbike & Accessories Center is seeking an Admin Sparepart Executive to oversee spare parts inventory, ensuring efficient operations from procurement to reporting. You will manage stock levels, coordinate with procurement and maintenance teams, and improve inventory processes.

The role requires strong ERP and Excel skills, leadership ability to supervise warehouse staff, and proficiency in English, Bahasa Malaysia, and Mandarin for client communications.

Qualifications

• Experience in spare parts management or warehouse operations.
• Strong knowledge of inventory management principles and warehouse practices.
• Proficiency with ERP systems and advanced Excel skills.
• Excellent analytical, organizational and problem-solving abilities.
• Leadership skills to supervise and train teams.

Responsibilities

• Manage end-to-end spare parts inventory, including stock control, replenishment, and storage.
• Oversee daily warehouse operations such as receiving, inspection, issuing, and dispatch of parts.
• Utilize inventory management software or ERP systems (e.g., SAP) to track stock levels, process orders, and generate reports.
• Maintain accurate records of inventory transactions and ensure data integrity across platforms.
• Coordinate with procurement, maintenance, and vendor teams to ensure timely availability of spare parts.
• Conduct regular stock checks, reconciliations, and implement inventory control measures (e.g., FIFO).
• Analyze consumption patterns and support forecasting spare part requirements.
• Supervise and guide warehouse staff to ensure smooth operations.
• Prepare and present inventory reports, including stock status, shortages, and performance metrics.

Skills

Inventory control

Warehouse operations

Leadership

Advanced Excel

Pivot Tables

VLOOKUP

Analytical thinking

English communication

Mandarin communication

Tools

SAP ERP

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Role Summary:

We are seeking a highly organized and detail-oriented Admin Sparepart Executive to oversee and manage our spare parts inventory. The ideal candidate will be responsible for ensuring the efficiency of all inventory operations, from procurement and storage to distribution and reporting. You will play a key role in maintaining optimal stock levels, supporting operational teams, and improving inventory management processes.

Key Responsibilities:

• Manage end-to-end spare parts inventory, including stock control, replenishment, and storage.
• Oversee daily warehouse operations such as receiving, inspection, issuing, and dispatch of parts.
• Utilize inventory management software or ERP systems (e.g., SAP) to track stock levels, process orders, and generate reports.
• Maintain accurate records of inventory transactions and ensure data integrity across all platforms.
• Coordinate with procurement, maintenance, and vendor teams to ensure timely availability of spare parts.
• Conduct regular stock checks, reconciliations, and implement inventory control measures (e.g., FIFO).
• Analyze consumption patterns and support in forecasting spare part requirements.
• Supervise and guide warehouse staff to ensure smooth and efficient operations.
• Prepare and present inventory reports, including stock status, shortages, and performance metrics.

Qualifications & Skills:

• Proven experience in spare parts management, inventory control, or warehouse operations.
• Strong knowledge of inventory management principles and warehouse best practices.
• Proficiency in using ERP systems and advanced Microsoft Excel skills (Pivot Tables, VLOOKUP).
• Excellent analytical, organizational, and problem-solving abilities.
• Strong leadership skills with the ability to supervise and train team members.
• Detail-oriented, proactive, and able to work under pressure in a fast-paced environment.
• Good communication skills in English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin-speaking clients.