Admin Coordinator - Technology (Contract - 1 year)

HENGYUAN REFINING COMPANY BERHAD; Port Dickson; On-site; MYR 33,000 - 61,000; Part time

Job summary

HENGYUAN REFINING COMPANY BERHAD is seeking an Administrative Coordinator – Technology on a 1-year contract in Port Dickson. The role provides comprehensive administrative and coordination support to the Technology and IT Departments, working closely with the Head of Department and stakeholders to ensure smooth operations.

Key duties include managing invoices, work orders, purchase requests, service entries, and PO monitoring, plus coordinating meetings, training, and events.

Qualifications

• Minimum Diploma in Business Administration, Management, or related discipline.
• Minimum 5 years of relevant administrative or coordination experience.
• Strong administrative, organizational and coordination skills.

Responsibilities

• Provide general administrative support to the assigned department and direct support to the Head of Department (Technology).
• Manage and monitor departmental invoices, including creation and monitoring of Work Orders, Purchase Requests, Service Entries and Purchase Orders.
• Coordinate ad hoc, weekly and monthly meetings, including venue arrangements and internal training.
• Maintain office infrastructure and report breakdowns through proper channels.
• Support Major Turnaround activities and company events, including Team Away Days.
• Act as Document Controller for the Technology and IT Departments.
• Assist in annual Business Plan compilation and cost management reviews.
• Prepare and share OA report status updates during team meetings.

Skills

Administrative coordination

Microsoft Office

Communication

Stakeholder management

Education

Diploma in Business Administration or related

Tools

SAP

Job description

Admin Coordinator - Technology (Contract - 1 year)

We are looking for a dedicated and organized Administrative Coordinator – Technology to provide comprehensive administrative and coordination support to the Technology and IT Departments.

The successful candidate will work closely with the Head of Department, internal stakeholders and various support functions to ensure smooth administrative operations, effective invoice management, meeting coordination, documentation and departmental activities.

Key Responsibilities

Provide general administrative support to the assigned department and provide direct administrative support to the Head of Department (Technology).

Manage and monitor departmental invoices, including:

Creation and monitoring of Work Orders.

Creation and monitoring of Purchase Requests.

Creation and monitoring of Service Entries.

Monitoring of Purchase Orders.

Managing non-PO payments.

Coordinate ad hoc, weekly and monthly meetings, as well as internal training, including meeting room, food and beverage arrangements.

Maintain and coordinate the upkeep of office infrastructure and report any breakdowns or issues through the appropriate channels.

Provide logistical and administrative support for Major Turnaround activities.

Support and participate in company events and activities, including Team Away Days.

Prepare and follow up on action items arising from the Technology monthly meetings.

Act as the Document Controller for the Technology and IT Departments.

Assist in the annual Business Plan compilation for the Technology Department.

Support the department's monthly cost management review and monthly accrual process.

Prepare and share the monthly OA report status update during team meetings.

Provide administrative support to other Administrative Coordinators when required or assigned by the Head of Admin.

Requirements

Minimum Diploma in Business Administration, Management, or a related discipline.

Minimum 5 years of relevant administrative or coordination experience.

Strong administrative, organizational and coordination skills.

Proficient in Microsoft Office applications.

Experience in SAP is an added advantage.

Good communication and stakeholder management skills.

Strong attention to detail with the ability to complete tasks accurately and within deadlines.

Able to work independently with minimum supervision.

Dependable, responsible and able to manage multiple tasks effectively.

Able to maintain strict confidentiality in handling work-related information.

Committed to complying with HRC's HSSE standards and requirements.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an administration coordinator?
• Which of the following types of qualifications do you have?
• Have you worked in a role which requires a sound understanding of Health and Safety Legislation?
• Which of the following Microsoft Office products are you experienced with?

A public listed company which operates an oil & gas refinery in Port Dickson, Malaysia. This refinery produces a comprehensive range of petroleum products, some 90% of which are consumed within Malaysia, and has a licensed production capacity of 156,000 barrels per day. The Company believes in giving equal attention to caring for the environment and contributing to social development within the community in which it operates.

A public listed company which operates an oil & gas refinery in Port Dickson, Malaysia. This refinery produces a comprehensive range of petroleum products, some 90% of which are consumed within Malaysia, and has a licensed production capacity of 156,000 barrels per day. The Company believes in giving equal attention to caring for the environment and contributing to social development within the community in which it operates.

What can I earn as an Administration Coordinator