Admin Coordinator

Kelly Services; Kuala Lumpur; On-site; MYR 60,000 - 96,000; Full time

Job summary

KellyOCG Malaysia is seeking a detail-oriented Program Coordinator to support MSP/RPO programs. You will manage end-to-end contingent workforce processes, create and maintain job requisitions, coordinate interviews, and oversee onboarding and offboarding while ensuring data integrity across VMS and internal systems.

The role requires 1–2 years in recruiting or support, strong Excel skills, and familiarity with VMS/ATS systems like Fieldglass, Workday, Taleo, SAP or Oracle.

Qualifications

• 1–2 years in recruiting, customer service, or support roles.
• Strong Excel skills.
• Familiarity with VMS/ATS systems such as Fieldglass, Workday, Taleo, SAP or Oracle.
• Good organization, communication, and relationship-building skills.

Responsibilities

• Create and manage job requisitions in the VMS.
• Post roles, schedule interviews, and confirm assignment logistics.
• Create, update, and track work orders; ensure approvals and data accuracy.
• Monitor end dates, PO spend, and tenure limits; take necessary actions.
• Ensure timely completion of compliance documents and onboarding/offboarding tasks.
• Support accurate invoicing and resolve discrepancies.
• Meet SLAs and build relationships with managers and suppliers.
• Handle daily operational issues and provide training as needed.

Skills

Recruiting experience

Attention to detail

Strong communication

Organizational skills

Tools

Fieldglass

Workday

Taleo

SAP

Oracle

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Kelly Services – Kuala Lumpur, Kuala Lumpur

Kelly Outsourcing & Consulting Group (KellyOCG) is a leading provider of global talent management solutions, especially in Managed Service Provider (MSP) and Recruitment Process Outsourcing (RPO) services. We are proud of our reputation for doing things differently—through the services we deliver and the people we attract.
Our commitment to our clients is to help them secure exceptional talent, and we seek like-minded individuals who are committed, passionate, and driven to deliver outstanding results as part of our success

We are seeking a detail-oriented and proactive Program Coordinator to support our KellyOCG MSP/RPO programs. In this role, you will manage end-to-end contingent workforce processes, ensuring a seamless experience for hiring managers, suppliers, and contractors. Your responsibilities include creating and maintaining job requisitions and work orders, coordinating interviews, managing onboarding and offboarding activities, and ensuring data integrity across our VMS and internal systems.

Key Responsibilities

Requisition & Work Order Management

• Create and manage job requisitions in the VMS.
• Post roles, schedule interviews, and confirm assignment logistics.
• Create, update, and track work orders; ensure approvals and data accuracy.
• Monitor end dates, PO spend, and tenure limits; take necessary actions.

Onboarding & Offboarding

• Ensure timely completion of compliance documents.
• Manage timesheet and expense approvals; resolve discrepancies.
• Support accurate and timely invoicing, including adjustments.

Client, Program & Supplier Support

• Meet SLAs and contribute to service improvements.
• Build strong relationships with managers and suppliers.
• Resolve daily operational issues and deliver just-in-time training.
• Act as the first escalation point for invoicing and data issues.

Profile Worker & PRID Management

• Maintain contractor records and e-files.
• Conduct monthly IDM data audits; resolve data integrity issues.
• Manage IDM mailbox and fix errors such as duplicate records or missing credentials.

About You

• 1–2 years in recruiting, customer service, or support roles. Fresh graduates are encouraged to apply, training will be provided.
• Intermediate Excel skills.
• Familiarity with VMS/ATS systems (e.g., Fieldglass, Workday, Taleo, SAP, Oracle).
• Strong organization, communication, and relationship-building skills.
• Self-motivated, detail-oriented, and able to work independently.