ADMIN CLERK

Local Assembly Sdn Bhd; Gelang Patah; On-site; MYR 28,000 - 40,000; Full time

Job summary

Local Assembly Sdn Bhd is seeking a capable Logistics and Admin Coordinator to support shipping, warehouse, inventory, and documentation tasks. The role involves preparing picking lists, DOs, updating subcontractor and stock records, and coordinating daily shipments.

The candidate should have a minimum SPM or Diploma in related fields and be proficient with Microsoft Office and SYSPRO. Strong organizational and communication skills are essential.

Qualifications

• Minimum SPM or Diploma in Business Administration, Logistics, or a related field.
• Proficient in Microsoft Office applications and ERP systems (preferably SYSPRO).
• Strong organizational, coordination, and communication skills.
• Detail-oriented, responsible, and able to multitask in a fast-paced environment.
• Able to work independently as well as collaboratively with cross-functional teams.

Responsibilities

• Prepare picking lists, delivery orders (DO), and update K9 reports for raw material issuance to subcontractors.
• Issue and update subcontractor job orders and delivery schedules.
• Record and update subcontractor incoming goods transactions in the SYSPRO system.
• Support updating of Goods Received Notes (GRN) for subcontractors and suppliers.
• Prepare customer picking lists and delivery orders.
• Coordinate daily shipment arrangements with store personnel and TMP truck PIC.
• Liaise with the store team on inbound/outbound documentation and daily delivery preparations.
• Perform monthly inventory updates and stock reconciliation in SYSPRO.
• Match supplier delivery orders and invoices for Accounts verification.
• Update and maintain the Daily Sales Report.
• File and maintain all records and documentation.
• Provide administrative support to Production Clerk and Head of Department (HOD).
• Assist the HOD liaising with Production team regarding stock output, inventory status, and delivery arrangements.

Skills

Organizational skills

Coordination

Communication skills

Multitasking

Education

SPM or Diploma in Business Administration, Logistics, or related field

Tools

Microsoft Office

SYSPRO

Job description

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1. Shipping & Subcontractor Coordination

Prepare picking lists, delivery orders (DO), and update K9 reports for raw material issuance to subcontractors.

Issue and update subcontractor job orders and delivery schedules.

Record and update subcontractor incoming goods transactions in the SYSPRO system.

Support the updating of Goods Received Notes (GRN) for subcontractors and suppliers.

2. Warehouse & Delivery Coordination

Prepare customer picking lists and delivery orders.

Coordinate daily shipment arrangements with store personnel and the TMP truck PIC.

Liaise closely with the store team on all inbound and outbound documentation and daily delivery preparations.

3. Inventory & Accounts Support

Perform monthly inventory updates and stock reconciliation in SYSPRO.

Match supplier delivery orders and invoices for Accounts Department verification.

Update and maintain the Daily Sales Report.

4. Documentation & Administrative Support

File and maintain all records and documentation in an organized and systematic manner.

Provide administrative support to the Production Clerk and Head of Department (HOD) in daily operations and follow-up on outstanding tasks.

Assist the HOD in liaising with the Production team regarding stock output, inventory status, and delivery arrangements.

Requirements:

Minimum SPM or Diploma in Business Administration, Logistics, or a related field.

Proficient in Microsoft Office applications and ERP systems (preferably SYSPRO).

Strong organizational, coordination, and communication skills.

Detail-oriented, responsible, and able to multitask in a fast-paced working environment.

Able to work independently as well as collaboratively with cross-functional teams