Admin Assistant (Marine Operations)

SM SEALAND MARINE ENGINEERING SDN BHD; Skudai; On-site; MYR 30,000 - 45,000; Full time

Benefits offered by this job

Competitive remuneration

Structured work schedule

Professional development opportunities

Job summary

SM SEALAND MARINE ENGINEERING SDN BHD in Skudai, Johor, is seeking a dedicated Admin Assistant (Marine Operations) to support our operations team. This full-time role ensures smooth day-to-day administration and clear communication between internal teams and external clients.

You will handle inquiries, quotes and orders for marine services, maintain filing systems, assist with invoicing, and help keep documents accurate and confidential in a fast-paced environment.

Qualifications

• Experience in an administrative or client services role, preferably within the marine industry.
• Experience with quotations is a plus.
• Strong organizational and multitasking abilities.
• Proficiency in English (written and verbal).

Responsibilities

• Process inquiries, prepare quotations and orders related to marine services.
• Maintain filing systems (physical and digital) and keep documentation organized.
• Handle general office administration tasks including correspondence and calls.
• Assist with invoicing, expense tracking and financial documentation related to operations.

Skills

Administrative experience

Organizational skills

Communication skills

Independent worker

Tools

MS Office Suite

Job description

About us

SM SEALAND MARINE ENGINEERING SDN BHD is a leading marine engineering company dedicated to delivering exceptional services and solutions within the maritime industry. With a commitment to excellence, innovation, and customer satisfaction, we pride ourselves on our professional team and our ability to support the evolving needs of the marine sector. Our company culture emphasizes collaboration, reliability, and a commitment to operational excellence.

About the role

We are seeking a dedicated and organised Admin Assistant (Marine Operations) to join our team at our Skudai, Johor office. This is a full-time position that plays a crucial role in supporting our marine operations department. As an Admin Assistant, you will be the backbone of our operational administration, ensuring smooth day-to-day functions and maintaining strong communication channels between internal teams and external clients. This role is essential to the efficiency and success of our marine operations, providing vital administrative support that enables our operational teams to focus on delivering quality services to our clients.

Key responsibilities

• Process and coordinate inquiries, prepare quotations, and orders related to marine services, ensuring prompt and professional responses
• Manage and maintain comprehensive filing systems, both physical and digital, ensuring all marine operations documentation is accurately organized and readily accessible
• Handle general office administration tasks including correspondence, telephone communication and administrative coordination
• Assist with invoicing, expense tracking and general financial documentation related to operations
• Ensure compliance with company procedures and maintain confidentiality of sensitive operational and client information

What we're looking for

• Proven experience in an administrative or client services role, preferably within the marine especially familiar with quotations.
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in documentation and record-keeping
• Strong interpersonal skills and the ability to work effectively with diverse teams and external contacts
• Ability to work independently and as part of a team in a fast-paced operational environment
• Flexibility and willingness to learn and adapt to evolving business needs

What we offer

SM SEALAND MARINE ENGINEERING SDN BHD offers a competitive and supportive work environment where your contributions are valued. We provide opportunities for professional development and growth within a stable and established organisation. Our team enjoys a collaborative workplace culture focused on mutual respect and operational excellence. We offer competitive remuneration, a structured work schedule, and a professional environment where you can build a rewarding career in the marine engineering sector. Join us and become part of a team committed to delivering outstanding service to the maritime industry.