Admin Assistant (Mandarin Speaker)

SmartZone; Kuala Lumpur; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual leave

Medical leave

Performance bonus

Training & career development

Friendly and supportive environment

Job summary

SmartZone, a growing smart technology company in Malaysia, is seeking an Administrative Assistant to support daily office operations and assist sales, operations, and accounts.

You will prepare documents, manage filing, handle calls and emails, coordinate meetings, and assist with document prep, scanning, and courier coordination.

Fresh graduates are welcome; proficiency in Word and Excel, good English, Bahasa Malaysia, and Chinese is a plus. This role offers training and a supportive team.

Qualifications

• Fresh graduates are encouraged to apply.
• Proficient in MS Word and MS Excel.
• Good communication in English; Bahasa Malaysia and Chinese is a plus.
• Strong organisational and time-management skills.
• Able to work independently with minimal supervision.

Responsibilities

• Prepare and process quotations, invoices, purchase orders, and other documents.
• Data entry and accurate records in company systems.
• Organise filing systems, both physical and digital.
• Handle calls, emails and customer inquiries.
• Coordinate appointments and office schedules.
• Monitor office supplies and inventory.
• Assist with document preparation, scanning, filing and correspondence.
• Support Accounts and Operations with administrative tasks.
• Coordinate courier services and deliveries.
• Perform other ad-hoc duties as assigned.

Skills

MS Office

Communication

Organisation

Independence

Education

Fresh graduates welcome

Tools

Microsoft Word

Microsoft Excel

Job description

WNM EShop.com Sdn. Bhd. is a leading provider of smart home automation and karaoke entertainment systems in Malaysia. We own and manage the brands SmartZone Smart Home and KaraBest Karaoke System, serving customers nationwide with innovative technology solutions.

About the Role

We are seeking a responsible and detail-oriented Administrative Assistant to support our daily office operations. The successful candidate will play a key role in ensuring smooth administrative processes and providing support to various departments, including sales, operations, and accounts.

Key Responsibilities

• Prepare and process quotations, invoices, purchase orders, and other business documents.
• Perform data entry and maintain accurate records in the company's systems.
• Organize and maintain filing systems, both physical and digital.
• Handle incoming calls, emails, and customer inquiries professionally.
• Coordinate appointments, meetings, and office schedules.
• Monitor and manage office supplies and inventory.
• Assist with document preparation, scanning, filing, and correspondence.
• Support the Accounts and Operations teams with administrative tasks.
• Coordinate courier services and manage incoming and outgoing deliveries.
• Perform other ad-hoc administrative duties as assigned by management.

Requirements

• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Good communication skills in English, Bahasa Malaysia, and Chinese (added advantage).
• Strong organizational and time management skills.
• Able to work independently with minimal supervision.
• Responsible, proactive, and attentive to details.

Benefits

• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Performance Bonus (subject to company performance)
• Training and Career Development Opportunities
• Friendly and Supportive Working Environment

Working Hours

Monday to Friday: 9:00 AM – 6:00 PM

Saturday: 10:00 AM - 4:00 PM

Joining our team offers the opportunity to gain valuable experience in administration, business operations, and office management while supporting a growing smart technology company.

Company Legacy

For over 44 years, SmartZone has led the way in fully wired, processor-based smart home systems in Malaysia — serving luxury homes, self-built bungalows, and premium residences.

Unlike conventional smart gadgets, our systems are:

• Fully wired (PLC-based)
• Customized from blueprint stage
• Backed by in-house programmers, technicians, and project consultants
• Built for elite homeowners who demand seamless control, stability, and sophistication

We don’t just sell switches. We build entire control experiences.

If you love want to be part of Malaysia’s most trusted smart home brand — we’d love to welcome you aboard.

Company

Our business was established in 1982.

Retail of SmartZone Smart Home Automation System & KaraBest Karaoke System

We have been selected by ARFF “AOBA” ASEAN OUTSTANDING BUSINESS AWARD 2016 – ASEAN Most Recognized Brand in SMART HOME AUTOMATION INNOVATIVE EXCELLENCE AWARD OF THE YEAR.

SmartZone Smart Home website - https://www.smartzone.info/

KaraBest Karaoke website - https://karabest.com