Admin Assistant

Servay Evergreen Sdn Bhd; Menumbok; On-site; MYR 42,000 - 64,000; Full time

Job summary

Servay Evergreen Sdn Bhd is seeking a detail-oriented operations administrator to support store records, HR, payroll, finance, inventory, and daily store operations in Menumbok, Sabah. You will handle correspondence, payroll processing, supplier invoicing, and ensure compliance with policies and safety standards.

You will collaborate with store managers and departments to maintain accurate records, prepare reports, and assist with trainings and onboarding.

Responsibilities

• Manage and maintain store records, documents, and reports.
• Handle correspondence, emails, and phone calls from suppliers, vendors, and internal teams.
• Ensure proper filing and documentation of store policies, procedures, and agreements.
• Prepare meeting minutes, reports, and presentations when required.
• Assist with recruitment, onboarding, and training of new employees.
• Maintain staff attendance records, leave applications, and shift schedules.
• Process payroll data, overtime claims, and staff benefits.
• Ensure compliance with labor laws and company policies.
• Assist in preparing invoices, purchase orders, and expense reports.
• Handle petty cash management and ensure proper documentation of expenses.
• Coordinate with suppliers for billing, payments, and stock-related issues.
• Support inventory control by maintaining stock records and assisting in stock audits.
• Coordinate with store managers and department heads to ensure smooth store operations.
• Assist in handling customer complaints and inquiries when required.
• Monitor and order office supplies, stationery, and other essentials for store administration.
• Ensure the store follows legal and company policies regarding safety, security, and employee well-being.
• Maintain records of licenses, permits, and regulatory compliance documents.

Job description

Manage and maintain store records, documents, and reports.

Handle correspondence, emails, and phone calls from suppliers, vendors, and internal teams.

Ensure proper filing and documentation of store policies, procedures, and agreements.

Prepare meeting minutes, reports, and presentations when required.

2. HR & Payroll Support

Assist with recruitment, onboarding, and training of new employees.

Maintain staff attendance records, leave applications, and shift schedules.

Process payroll data, overtime claims, and staff benefits.

Ensure compliance with labor laws and company policies.

3. Finance & Inventory Support

Assist in preparing invoices, purchase orders, and expense reports.

Handle petty cash management and ensure proper documentation of expenses.

Coordinate with suppliers for billing, payments, and stock-related issues.

Support inventory control by maintaining stock records and assisting in stock audits.

4. Operations & Customer Support

Coordinate with store managers and department heads to ensure smooth store operations.

Assist in handling customer complaints and inquiries when required.

Monitor and order office supplies, stationery, and other essentials for store administration.

5. Compliance & Safety

Ensure the store follows legal and company policies regarding safety, security, and employee well-being.

Maintain records of licenses, permits, and regulatory compliance documents.

Supermarkets, Grocery & Petrol Retailing 1,001-5,000 employees

Our mission at Servay Parkwell is to providebetter qualities with lower pricing which is why we offer wide range of good quality products & food to make them affordable & pleased for everyone.

Servay Hypermarket & Parkwell Departmental Stores started established in Miri, Sarawak at 1990 as partner & provides different kinds of peoducts & services. After that, Servay Hypermarket & Parkwell Departmental Stores expanded the retail business within Sabah & now become one of leading local stores in East Malaysia.

Our mission at Servay Parkwell is to providebetter qualities with lower pricing which is why we offer wide range of good quality products & food to make them affordable & pleased for everyone.

Servay Hypermarket & Parkwell Departmental Stores started established in Miri, Sarawak at 1990 as partner & provides different kinds of peoducts & services. After that, Servay Hypermarket & Parkwell Departmental Stores expanded the retail business within Sabah & now become one of leading local stores in East Malaysia.