Admin

FS Resources Malaysia Sdn Bhd; Subang Jaya; On-site; MYR 28,000 - 42,000; Full time

Job summary

FS Resources Malaysia Sdn Bhd – Sunway, Selangor is seeking an organized Administrative Assistant to support the Sales Executives and liaise with internal stakeholders, ensuring smooth admin workflow in line with ISO 9001 standards.

You will maintain/update FOM cost price lists, handle sample dispatch, fragrance library management, and prepare demos in the laboratory, with strong MS Office skills and ERP experience as key requirements.

Qualifications

• Strong customer focus with good written and oral communication.
• Experience using MS Office suite (Outlook, Word, Excel).
• Familiarity with ERP systems is preferred.
• Ability to meet deadlines and plan workloads efficiently.
• Process sample requests via IFS and coordinate with the Commercial Team.
• Experience in a laboratory environment is a plus.

Responsibilities

• Maintain/update FOM cost price lists (PQ Excel File).
• Assist in updating FOM cost price requests.
• Maintain/update technical documents in shared drives.
• Maintain/update compatibility check results in shared drives.
• Assist in preparing Win Report and support the Commercial Team.
• Prepare and dispatch samples to internal/external customers.
• Manage fragrance library and related records, including demo prep.

Skills

MS Office

Outlook

Word

Excel

Communication skills

Time management

Organised

Tools

ERP system

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

FS Resources Malaysia Sdn Bhd – Sunway, Selangor

To provide the right service to our Sales Executives and in line with the ISO 9001 standard. Offering end to end administrative support and liaison with other internal stakeholders supporting the business to maintain and develop profitable business in specific geographic markets.

MY RESPONSIBILITIES

• Maintain/Update FOM Cost Price list (also known as 'PQ Excel File').
• Assist in updated FOM Cost Price Requests.
• Maintain/Update Technical Documents in Shared_data Drive.
• Maintain/Update Compatibility Check Results in Shared_date Drive.
• Assist in preparing Win Report.
• Support the Commercial Team (Filing and Admin).
• Sample Despatch :
• - Safely pack and organize samples to FOIL/FOFE and external customers.- Maintain records of all submission and courier information.
• Fragrance Library Management :
• - Manage and upkeep fragrance samples whenever necessary for Fragrance Library.
• - Maintain/Update Library Database File in Shared_data Drive.- Weigh out and blend fragrance with base, and transfer them into containers with labels, following formulation requirements.- Maintain records of all demo preparation information.- Perform housekeeping of the laboratory.
• Job Requirement
• Strong customer focus, able to work well with internal stakeholders with good written and oral communication skills
• Previous administrative experience, with solid experience of MS Office, with specific focus on Outlook,
• Word and Excel, ideally experience of working with an ERP system
• Ability to work to deadlines, approaching work in a planned and organized way, able to prioritise own workload, working on own initiative
• Process Sample Requests upon requests from Commercial Team ( via IFS ).
• Application Samples (Demo) Preparation in Laboratory :