Admin

HCE ENERGY SDN BHD; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Job summary

HCE ENERGY SDN BHD is seeking an Administrative Assistant to support day-to-day office operations in Iskandar Puteri, Johor. You will handle procurement, filing, and receptionist duties, while assisting with quotations and basic HR administration.

The role requires a Diploma or higher, 1–2 years in administration, and proficiency in MS Office. Fluency in Chinese and English is expected; basic BM is a plus. Working hours are 8:30am–5:30pm, with statutory benefits and a stable team environment.

Qualifications

• Diploma or higher, admin-related preferred; 1–2 years in administration.
• Fresh graduates with good calibre are welcome to apply.
• Proficient in MS Office and documentation handling.

Responsibilities

• Manage day-to-day admin operations, including procurement and inventory.
• Organise and maintain physical and digital filing systems.
• Handle reception, calls and emails; coordinate meetings and minutes.
• Liaise with vendors for office equipment maintenance.
• Assist in quotation documents and admin tasks.
• Support basic HR admin, distribute notices and paperwork.
• Perform other ad-hoc admin tasks as needed.

Skills

MS Office

Communication (Eng/Chinese)

Confidentiality

Interpersonal skills

Education

Diploma or higher in Admin/related

Tools

Microsoft Office

Job description

Address: No. 27&, 29, Jalan SILC 2/18, Kawasan Perindustrian SILC, 79200 Iskandar Puteri, Johor

Job Responsibilities

Manage day‑to‑day office administrative operations, including procurement and inventory management of office supplies to ensure adequate stock.

Organise and maintain physical and digital filing system for company documents and contracts.

Handle visitor reception, incoming calls and emails; coordinate meetings and prepare basic meeting minutes.

Liaise with external vendors for office equipment maintenance and repair.

Assist in preparation of simple quotation‑related documents and support quotation administrative tasks.

Support basic HR administrative matters, circulate internal notices and process general paperwork.

Perform other ad‑hoc administrative tasks assigned by superior.

Job Requirements

Diploma and above, preference for Administration‑related disciplines; 1‑2 years of working experience in administration. Fresh graduates with good calibre are welcome to apply.

Proficient in Microsoft Office suite, competent in general documentation and basic spreadsheet data handling.

Fluent in Chinese, good written and spoken English; basic Bahasa Malaysia communication skill is an advantage.

Meticulous, organised, responsible, good interpersonal skills and strong sense of confidentiality.

Able to commence work within two (2) weeks’ notice.

Working Hours

Monday‑Friday: 8:30am – 5:30pm (inclusive of 1‑hour lunch break)

Working hours may be adjusted from time to time to meet business requirements.

Statutory Benefits

EPF, SOCSO and EIS contributions upon your first day of employment (inclusive of probation period). Statutory PCB tax deduction applies. Salary will be disbursed no later than the 7th of the following month.

Statutory Paid Leave Entitlements

‑ Paid annual leave upon confirmation: 8 days per year for service less than 2 years; 12 days per year for 2‑5 years of service; 16 days per year for service of 5 years and above.

‑ Statutory sick leave, with hospitalisation sick leave up to maximum 60 days per calendar year.

‑ Up to 14 days of public holidays per year.

Medical Reimbursement

Medical consultation expenses are reimbursable upon submission of original receipts, capped at RM50 per visit and maximum RM350 per annum.

Employment Terms

‑ Three (3) months probation period. Confirmation subject to satisfactory job performance.

‑ Remuneration will be commensurate with candidate’s experience and competency. Salary review is subject to individual performance.

Established company with stable working environment and friendly team culture. Candidates are expected to work independently and take initiative on job duties.