Accounts Payable Specialist

Sonepar; Putrajaya; On-site; MYR 50,000 - 80,000; Full time

Job summary

Sonepar is seeking an Accounts Payable Specialist to join our Finance team at the Shared Service Office in Putrajaya. This full-time role handles supplier invoicing, payments and AP processes to support accurate financial reporting.

You will work with procurement, operations and finance to resolve invoice issues, maintain records and ensure compliance with company policies and regulatory requirements. Prior AP experience and strong Excel/ERP skills are essential.

Qualifications

• Proven experience in accounts payable or a similar accounting role.
• Strong proficiency in accounting software and ERP systems.
• Advanced knowledge of Microsoft Excel, including formulas, pivots and reports.
• Excellent numeracy and data entry accuracy.

Responsibilities

• Processing and verifying supplier invoices for accuracy and PO/delivery matching.
• Recording accounts payable transactions in the accounting system with precision.
• Reconciling vendor statements and investigating discrepancies.
• Processing payments to suppliers per approved schedules.
• Maintaining accounts payable records and documentation.
• Responding to vendor inquiries on payment status and invoices.
• Supporting month-end/year-end closing procedures including accruals.
• Identifying process improvements to enhance efficiency and reduce errors.
• Collaborating with procurement/operations/finance to resolve issues.
• Ensuring compliance with policies and financial regulations.

Skills

Advanced Excel

Accounting software

ERP systems

Numeracy

Vendor management

Time management

Communication

Reliability

Discretion

Education

Accounting/Finance qualification (LCCI/ACCA)

Tools

ERP software

Job description

We are seeking an Accounts Payable Specialist to join our Finance team at Sonepar Shared Service Office in Putrajaya. This is a full-time position that plays a crucial role in maintaining the financial integrity and efficiency of our accounts payable operations. As an Accounts Payable Specialist, you will be responsible for managing vendor payments, processing invoices, and ensuring accurate and timely financial transactions. This role is essential to supporting our business operations and maintaining strong relationships with our suppliers and internal stakeholders.

What you'll be doing

• Processing and verifying supplier invoices for accuracy and compliance with purchase orders and delivery documentation
• Recording accounts payable transactions in the accounting system with precision and attention to detail
• Reconciling vendor statements and investigating discrepancies or outstanding items
• Processing payments to suppliers through various payment methods whilst adhering to approved payment schedules
• Maintaining comprehensive accounts payable records and documentation in an organised manner
• Responding to vendor inquiries regarding payment status, invoice details and outstanding balances
• Supporting month-end and year-end closing procedures, including accruals and reconciliations
• Identifying and implementing process improvements to enhance efficiency and reduce errors
• Collaborating with procurement, operations and finance teams to resolve invoice and payment issues
• Ensuring compliance with company policies, procedures and relevant financial regulations

What we're looking for

• Proven experience in accounts payable or a similar accounting role, preferably within a commercial or industrial distribution environment
• Strong proficiency in accounting software and enterprise resource planning (ERP) systems
• Advanced knowledge of Microsoft Excel, including the ability to create formulas, pivot tables and financial reports
• Excellent numeracy skills with a keen eye for detail and accuracy in data entry and reconciliation
• Solid understanding of accounting principles, invoice processing and vendor management
• Strong organisational and time-management skills with the ability to handle multiple tasks and meet deadlines
• Professional communication skills and the ability to work effectively with internal departments and external vendors
• Reliability and discretion when handling sensitive financial information
• A qualification in accounting or finance (such as LCCI, ACCA, or equivalent) is preferred

What we offer

At Sonepar, we are committed to supporting our employees' professional growth and personal wellbeing. We offer competitive remuneration packages, opportunities for career development within a dynamic and growing organisation, and a collaborative work environment where your contributions are valued. We provide access to training and development programmes to enhance your skills and advance your career in the accounting and finance sector. Our workplace culture emphasises teamwork, integrity and excellence, and we are dedicated to creating an inclusive environment where all employees can thrive.

About us

Sonepar is a leading distributor of electrical and industrial equipment, serving customers throughout the region. We are part of the Sonepar group, a global leader in the distribution of electrical equipment and related services. We are committed to delivering exceptional service to our customers and supporting the success of our partners through reliable supply chain management, product expertise and personalised customer service. Our company values innovation, efficiency and customer-focused solutions, and we invest in our people to build a talented and engaged workforce.