Accounts Payable Specialist

Pustaka Maksima Sdn Bhd - Pasar Besar; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Pustaka Maksima Sdn Bhd - Pasar Besar in Kuala Lumpur is seeking an Accounts Payable Specialist to manage invoices, process payments, and maintain vendor relations.

You will review trade invoices, match them with purchase orders and receiving documents, enter data into the accounting system, and generate accounts payable reports.

The role emphasizes accuracy, timely payments, compliance with tax and reporting standards, audit support, and cross‑department collaboration to optimize efficiency.

Responsibilities

• Receive, review, and verify trade-related invoices for accuracy and completeness.
• Match invoices with purchase orders and receiving documents.
• Code and enter invoices into the accounting system.
• Prepare and process electronic transfers and payments.
• Ensure timely payment of trade invoices to vendors.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain positive relationships with trade vendors and suppliers.
• Address vendor inquiries and resolve payment issues efficiently.
• Assist in negotiating payment terms and conditions with vendors.
• Perform monthly reconciliation of accounts payable transactions.
• Prepare and present accounts payable reports, including aging reports and payment forecasts.
• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Ensure compliance with financial regulations, tax laws, and internal policies in the accounts payable process.
• Establish and maintain robust internal controls to safeguard assets and ensure the integrity of financial data.
• Assist with audits by providing supporting documentation and explanations as needed.
• Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable function.
• Develop and document standard operating procedures for trade accounts payable activities.
• Collaborate with other departments to streamline processes and improve interdepartmental communication.

Job description

Pustaka Maksima Sdn Bhd - Pasar Besar in Kuala Lumpur is seeking an Accounts Payable Specialist to manage invoices, process payments, and maintain vendor relations.

You will review trade invoices, match them with purchase orders and receiving documents, enter data into the accounting system, and generate accounts payable reports.

The role emphasizes accuracy, timely payments, compliance with tax and reporting standards, audit support, and cross‑department collaboration to optimize efficiency.