Accounts & HR Admin Specialist

Corvan; Petaling Jaya; On-site; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Medical Benefit

Optical Benefit

Medical Leave

EPF, SOCSO, EIS Contribution

Annual Increment & Bonus

Job summary

Corvan is a rapidly growing home appliance brand in Southeast Asia seeking an Accounts & HR Administrator to join our Petaling Jaya office. You will manage day-to-day accounts, payroll coordination, HR admin tasks and support finance operations in a fast-paced SME environment.

You will liaise with external accountants, handle statutory contributions, and help improve administrative processes while ensuring accuracy and confidentiality of financial and employee data.

Qualifications

• 2-4 years of hands-on experience in Accounts, Finance Administration, HR Administration, Payroll, or a combined Accounts & HR role.
• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Experience handling accounts payable, accounts receivable, bank reconciliation and general accounting administration.
• Hands-on experience supporting monthly payroll and statutory contributions such as EPF, SOCSO, EIS and PCB. Payroll and statutory calculations are outsourced, so this role will mainly coordinate, verify, prepare the required information, and ensure timely submission and payment.
• Familiar with Malaysian HR administration and basic employment documentation.
• Experience using accounting software such as Xero, AutoCount or similar systems is preferred.
• Experience with HR or attendance systems such as TimeTec or similar platforms is an advantage.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Highly organised and detail-oriented, with strong accuracy when working with financial and employee information.
• Able to manage recurring monthly deadlines independently without constant reminders.
• Good written and spoken English and Bahasa Malaysia.
• Mandarin is an advantage but not essential for this role.
• High level of integrity and confidentiality, especially when handling salaries, employee records and financial information.
• Proactive, hands-on and comfortable working in a fast-paced SME environment.

Responsibilities

• Handle day-to-day accounts payable, accounts receivable, full set of accounts, bank reconciliations & financial & admin reporting.
• Prepare supplier payments, customer invoices, payment follow-ups and basic month-end schedules.
• Reconcile sales and payment records across platforms such as Shopee, Lazada, TikTok Shop and Shopify.
• Prepare monthly payroll, claims, allowances and statutory contributions including EPF, SOCSO, EIS and PCB.
• Manage employee records, confirmation, attendance, leave, onboarding, offboarding and HR documentation.
• Facilitate recruitment administration, interview coordination and pre-employment processes.
• Liaise with external accountants, auditors, tax agents, banks and other relevant parties when required.
• Keep accounts and HR records organised, accurate and up to date.
• Improve and automate routine administrative processes where possible.
• Attend to adhoc HR, Accounts & Finance matters

Skills

AP/AR

Payroll

Excel/Sheets

HR admin

Education

Accounting/Finance degree

Business Administration

Tools

Xero

AutoCount

TimeTec

Job description

Corvan is a rapidly growing home appliance brand that has become a top choice for hundreds of thousands of satisfied customers in Southeast Asia. We have received numerous accolades and awards, including being awarded the No. 1 Bestselling Vacuum Brand on Shopee during the recent 4.4 Sale.

"What will you do?"

• Handle day-to-day accounts payable, accounts receivable, full set of accounts, bank reconciliations & financial & admin reporting .
• Prepare supplier payments, customer invoices, payment follow-ups and basic month-end schedules.
• Reconcile sales and payment records across platforms such as Shopee, Lazada, TikTok Shop and Shopify.
• Prepare monthly payroll, claims, allowances and statutory contributions including EPF, SOCSO, EIS and PCB.
• Manage employee records, confirmation, attendance, leave, onboarding, offboarding and HR documentation.
• Facilitate recruitment administration, interview coordination and pre-employment processes.
• Liaise with external accountants, auditors, tax agents, banks and other relevant parties when required.
• Keep Accounts and HR records organised, accurate and up to date.
• Improve and automate routine administrative processes where possible.
• Attend to adhoc HR, Accounts & Finance matters

"What are we looking for?"

• 2-4 years of hands-on experience in Accounts, Finance Administration, HR Administration, Payroll, or a combined Accounts & HR role.
• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Practical experience handling accounts payable, accounts receivable, bank reconciliation and general accounting administration.
• Hands-on experience supporting monthly payroll and statutory contributions such as EPF, SOCSO, EIS and PCB. Payroll and statutory calculations are outsourced, so this role will mainly coordinate, verify, prepare the required information, and ensure timely submission and payment.
• Familiar with Malaysian HR administration and basic employment documentation.
• Experience using accounting software such as Xero, AutoCount or similar systems is preferred.
• Experience with HR or attendance systems such as TimeTec or similar platforms is an advantage.
• Strong proficiency in Microsoft Excel and/or Google Sheets.
• Highly organised and detail-oriented, with strong accuracy when working with financial and employee information.
• Able to manage recurring monthly deadlines independently without constant reminders.
• Comfortable following up with employees, suppliers, customers and external parties when information or payment is outstanding.
• Good problem-solving skills and able to investigate discrepancies instead of simply passing problems to others.
• Good written and spoken English and Bahasa Malaysia.
• Mandarin is an advantage but not essential for this role.
• High level of integrity and confidentiality, especially when handling salaries, employee records and financial information.
• Proactive, hands-on and comfortable working in a fast-paced SME environment.
• Medical Benefit
• Optical Benefit
• Medical Leave
• EPF, SOCSO, EIS Contribution
• Annual Increment & Bonus(Subject to performance of Staff & Company)

Office Location

• We’re not looking for someone who already knows everything.
• We’re looking for someone who learns fast, takes ownership, solves problems and keeps finding better ways to work.
• If that sounds like you, we’d love to meet you.