Account Admin

Zolano Design; Gombak; On-site; MYR 40,000 - 60,000; Full time

Job summary

Zolano Design in Malaysia is seeking an Accounts/Administrative staff to maintain records, process invoices, and monitor receivables and payables.

The role covers bank reconciliation, billing, monthly/annual reporting, petty cash, and liaison with clients and suppliers to resolve discrepancies. Ideal candidates hold a Diploma or Bachelor's in Accounting/Finance or related field with 1–3 years' experience and strong Excel/accounting software skills.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Responsibilities

• Maintain and update customer and vendor account records in the accounting system
• Process invoices, receipts, and payments in a timely manner
• Reconcile bank statements and monitor accounts receivable/payable
• Follow up on outstanding payments and manage collections communications
• Prepare and issue billing statements, credit notes, and account summaries
• Assist in the preparation of monthly, quarterly, and annual financial reports
• Handle petty cash management and expense tracking
• Liaise with clients, suppliers, and internal departments to resolve discrepancies
• Ensure compliance with company policies, accounting standards, and relevant regulations
• Maintain organized filing systems (digital and physical) for financial documents
• Perform general administrative duties as needed (data entry, correspondence, scheduling)
• Discretion in handling confidential financial information

Skills

MS Excel

Numerical accuracy

Time management

Communication skills

Organizational skills

Education

Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Accounting software

Job description

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Maintain and update customer and vendor account records accurately in the accounting system

Process invoices, receipts, and payments in a timely manner

Reconcile bank statements and monitor accounts receivable/payable

Follow up on outstanding payments and manage collections communication

Prepare and issue billing statements, credit notes, and account summaries

Assist in the preparation of monthly, quarterly, and annual financial reports

Handle petty cash management and expense tracking

Liaise with clients, suppliers, and internal departments to resolve account discrepancies

Ensure compliance with company policies, accounting standards, and relevant regulations

Maintain organized filing systems (digital and physical) for financial documents

Perform general administrative duties as needed (data entry, correspondence, scheduling)

Discretion in handling confidential financial information

Competency :

Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field

Minimum 1–3 years of experience in an accounts or administrative role (fresh graduates with relevant internships may be considered)

Proficiency in accounting software

Strong knowledge of Microsoft Excel and Office Suite

Excellent numerical and analytical skills

High level of accuracy and attention to detail

Good communication and interpersonal skills

Ability to manage multiple tasks and meet deadlines

Strong organizational and time-management skills