Account Payable & Receivable Senior Executive/Exec

Ai-CHA FOOD MY SDN; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ai-CHA FOOD MY SDN is seeking a Senior Executive / Executive – Account Payable & Receivable to manage day-to-day AP/AR, ensure accurate records, timely payments and collections in our Finance team.

The role requires attention to detail, ability to work independently, and coordination with internal departments, customers, suppliers and external parties. Malaysia-based, on-site position in Kuala Lumpur.

Qualifications

• Diploma or above in Accounting, Finance, or related field.
• Minimum of 2 years in Accounts Payable, Accounts Receivable or full-set accounting.
• Banking transactions, cash flow monitoring, payment processing, and collection activities
• Solid understanding of accounting principles and local tax regulations.
• Proficient in using accounting and office software.
• Detail-oriented with strong communication and coordination skills.
• Prefer Chinese speaker and reader to deal with stakeholders from China.

Responsibilities

• Manage the day-to-day Accounts Payable activities, including invoice verification, payment preparation, and vendor account monitoring.
• Review vendor invoices, payment requests, and supporting documents to ensure accuracy and completeness.
• Prepare payment vouchers and ensure all payments are properly supported and approved according to company policies.
• Review and manage vendor payment schedules to ensure payments are made accurately and on time.
• Coordinate with country/region teams on payment plans and expected cash outflow schedules.
• Monitor outstanding payables and follow up with relevant departments on pending documents or approvals.
• Ensure proper filing and documentation of payment records for audit and compliance purposes.
• Monitor customer outstanding balances, overdue accounts, and collection status.
• Coordinate with assigned regional sales teams to establish collection plans and expected cash inflow schedules.
• Follow up with relevant teams and customers on outstanding payments when required.
• Ensure customer collections are properly recorded and allocated to the relevant accounts.
• Assist in monitoring overdue receivables and highlight potential collection risks to management.
• Maintain accurate and up-to-date AR records and supporting documentation.

Skills

Detail oriented

Communication

Coordination

Independent worker

Education

Diploma or above in Accounting/Finance

Tools

Accounting software

Office software

Job description

Account Payable & Receivable Senior Executive/Exec

We are looking for a Senior Executive / Executive – Account Payable & Receivable to join our Finance team. The candidate will be responsible for managing the day-to-day Accounts Payable and Accounts Receivable functions, ensuring accurate financial records, timely payments and collections, and proper compliance with company policies and accounting standards.

This role is suitable for a detail-oriented and responsible finance professional who is comfortable working independently and collaborating with internal departments, customers, suppliers, and external parties.

Key Responsibilities

1. Accounts Payable & Payment Management

Manage the day-to-day Accounts Payable activities, including invoice verification, payment preparation, and vendor account monitoring.

Review vendor invoices, payment requests, and supporting documents to ensure accuracy and completeness.

Prepare payment vouchers and ensure all payments are properly supported and approved according to company policies.

Review and manage vendor payment schedules to ensure payments are made accurately and on time.

Coordinate with country/region teams on payment plans and expected cash outflow schedules.

Monitor outstanding payables and follow up with relevant departments on pending documents or approvals.

Ensure proper filing and documentation of payment records for audit and compliance purposes.

2. Accounts Receivable & Collection

Monitor customer outstanding balances, overdue accounts, and collection status.

Coordinate with assigned regional sales teams to establish collection plans and expected cash inflow schedules.

Follow up with relevant teams and customers on outstanding payments when required.

Ensure customer collections are properly recorded and allocated to the relevant accounts.

Assist in monitoring overdue receivables and highlight potential collection risks to management.

Maintain accurate and up-to-date AR records and supporting documentation.

Job Requirements

Diploma or above in Accounting, Finance, or a related field.

Minimum of 2 years of relevant experience in Accounts Payable, Accounts Receivable or full-set accounting.

Experience in handling banking transactions, cash flow monitoring, payment processing, and collection activities will be an advantage.

Solid understanding of accounting principles and local tax regulations.

Proficient in using accounting and office software.

Detail-oriented, responsible, and strong in communication and coordination skills.

Prefer Chinese speaker and reader to deal with the stakeholder from China