ACCOUNT & FINANCE MANAGER

Tunas Manja; Kuantan; On-site; MYR 120,000 - 180,000; Full time

Job summary

Tunas Manja is seeking a Finance & Accounting Lead to manage day-to-day accounting across multiple retail outlets and support offices in Malaysia. You will oversee GL, AP, AR, cash flow, and budgeting, ensuring timely close, accurate statements, and strong internal controls.

The role requires collaboration with Operations, Merchandising, Warehouse and IT to resolve discrepancies and improve financial processes. Experience with Malaysian standards and leadership of a finance team is essential.

Qualifications

• Proven ability to ensure proper accounting treatment under Malaysian accounting standards.
• Experience in reviewing journal entries, adjustments and unusual transactions.
• Strong internal controls and collaboration with Operations, Merchandising, Warehouse and IT.

Responsibilities

• Oversee GL, AP, AR, bank reconciliation, fixed assets, accruals, inter-company and inventory accounting.
• Ensure monthly close is accurate and timely.
• Review monthly management accounts and financial statements with schedules.
• Maintain compliance with Malaysian accounting standards and company policies.
• Review unusual transactions and journal entries.
• Ensure complete, accurate, and supported records.
• Oversee customer receivables and monitor aging and collections.
• Prepare cash flow forecasts and manage working capital across outlets.
• Coordinate budgeting, rolling forecasts, variance analysis and profitability studies.
• Monitor key retail KPIs and recommend improvements.
• Coordinate with auditors and tax teams for statutory compliance.
• Lead and develop the Finance & Accounting team.

Job description

Key responsibilities

Oversee day-to-day accounting operations including General Ledger, Accounts Payable, Accounts Receivable, bank reconciliation, fixed assets, accruals and prepayments, inter-company transactions, and inventory accounting

Ensure monthly closing is completed accurately and within the agreed timeline

Review monthly management accounts, financial statements and supporting schedules

Ensure proper accounting treatment in accordance with applicable Malaysian accounting standards and Company policies.

Review unusual transactions, adjustments and journal entries.

Ensure financial records are complete, accurate and properly supported.

B. Retail Finance Operations

Oversee financial transactions relating to multiple retail outlets, warehouses and support offices

Monitor daily/weekly sales reconciliation between POS, bank, e-wallets, payment gateways and accounting records

Monitor cash collections, cash deposits and outlet cash variances

Review credit card, debit card, e-wallet and online payment settlements.

Monitor sales returns, refunds, discounts, vouchers and promotional transactions.

Ensure proper accounting and reconciliation of inventory movements.

Monitor stock adjustments, shrinkage, write-offs and inventory provisions.

Work closely with Operations, Merchandising, Warehouse and IT departments to resolve financial discrepancies.

Oversee supplier invoice processing and payment activities

Ensure invoices are properly matched against PO/GRN and approved according to Company procedures.

Monitor AP aging and supplier outstanding balances.

Ensure supplier payments are made according to agreed credit terms and approved payment schedules.

Review supplier statement reconciliations and resolve discrepancies.

Monitor supplier rebates, trading terms, promotional claims and other supplier-related income.

Ensure proper documentation and authorization before payment processing.

Identify and prevent duplicate, incorrect or unauthorized payments.

D. Accounts Receivable & Collection

Oversee customer receivables, including corporate customers, tenants, B2B customers and other credit accounts

Monitor AR aging and collection performance.

Follow up with relevant departments on overdue balances.

Review customer credit limits and payment terms.

Monitor bad debts, doubtful debts and collection risks.

Ensure timely reconciliation of customer accounts.

E. Cash Flow & Working Capital Management

Prepare and monitor daily/weekly/monthly cash flow positions and manage working capital requirements

Prepare and monitor daily/weekly/monthly cash flow positions.

Manage working capital requirements covering:

Customer collections

Operating expenses

Bank facilities

Monitor cash requirements for multiple outlets and business units.

Coordinate with banks on working capital facilities, overdraft, trade facilities and invoice financing.

Monitor utilization of banking facilities and financing costs.

Provide cash flow forecasts to senior management.

F. Budgeting, Forecasting & FP&A

Coordinate the annual budgeting process, prepare monthly rolling forecasts and financial projections, and analyse actual results against budget & forecast.

Prepare variance analysis and identify key reasons for deviations.

Provide management with recommendations to improve financial performance.

Prepare profitability analysis by:

Outlet

Product/category

Department

Promotion

Analyze sales, gross margin, operating expenses and contribution margin.

Support management in evaluating new outlets, expansion plans, renovation projects and other investments.

Prepare financial models and business cases for management decision-making.

G. Retail Performance Analysis

Monitor and analyse key retail KPIs, including:

Gross profit margin

Gross profit contribution

Basket size

Customer traffic

Sales per square foot

Inventory turnover

Stock days

Wastage

Promotional effectiveness

Labour cost percentage

Rental cost percentage

Outlet profitability

Provide management with actionable recommendations based on financial and operational data.

Establish and maintain effective financial controls.

Review finance SOPs and recommend improvements.

Ensure proper segregation of duties within the Finance function.

Monitor authorization limits and approval procedures.

Identify potential financial risks, control weaknesses and irregular transactions.

Coordinate with Internal Audit and Operations Audit teams.

Ensure proper controls over:

Cash

Purchasing

Payments

Supplier rebates

Credit sales

Fixed assets

Investigate significant financial discrepancies and recommend corrective actions.

I. Audit, Tax & Statutory Compliance

Coordinate with external auditors, internal auditors, tax agents and other professional advisers.

Ensure timely preparation of audit schedules and supporting documents.

Assist in statutory financial reporting and audit completion.

Ensure compliance with applicable Malaysian accounting, tax and statutory requirements.

Coordinate with the tax team/agent on corporate tax, SST and other applicable tax matters.

Ensure proper maintenance of accounting records and supporting documentation.

J. Team Management

Lead, supervise and develop the Finance & Accounting team.

Allocate responsibilities and ensure proper segregation of duties.

Establish performance targets and KPIs for finance staff.

Review staff performance and provide coaching and guidance.

Improve finance processes and productivity through automation and system enhancement.

Ensure timely completion of finance activities and reporting deadlines.

Develop a high-performance and control-oriented finance culture.

About you

Ability to ensure proper accounting treatment in accordance with applicable Malaysian accounting standards and Company policies

Ability to review unusual transactions, adjustments and journal entries

Ability to ensure financial records are complete, accurate and properly supported

Ability to work closely with Operations, Merchandising, Warehouse and IT departments to resolve financial discrepancies

Ability to establish and maintain effective financial controls

Ability to identify potential financial risks, control weaknesses and irregular transactions

Ability to lead, supervise and develop the Finance & Accounting team

Ability to allocate responsibilities and ensure proper segregation of duties