Account cum Admin Assistant

ECOMEDIC GROUP SDN BHD; Permatang Pauh; On-site; MYR 30,000 - 42,000; Full time

Job summary

ECOMEDIC GROUP SDN BHD is seeking an Account cum Admin Assistant to maintain accurate financial records, process payments, and support administrative tasks in our Penang office. You will manage branch cash books, payments, attendance, and filing.

The role requires a Diploma in Accounting, Finance, or related field, 1–2 years in accounting or admin, and proficiency in MS Excel and accounting software such as SQL or Autocount. Confidentiality and strong organization are essential.

Qualifications

• Diploma in Accounting, Finance, Business Administration, or related field.
• 1–2 years in accounting or admin roles (preferred).
• Proficient in MS Excel and accounting software (e.g. SQL, Autocount).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information.

Responsibilities

• Monthly Branch Accounting: Update and maintain cash books and sales records for each branch.
• Payment Processing: Prepare and issue payment vouchers for suppliers, staff, and other expenses; reconcile bank transactions.
• Administrative Duties: Check and maintain staff attendance records; report discrepancies to HR/management.
• Documentation & Filing: Maintain proper filing of financial and administrative documents; assist in audits.
• General Admin Support: Assist in office administration tasks as required.

Skills

Attention to detail

Time management

Confidentiality handling

Education

Diploma in Accounting/Finance/Business Admin

Tools

MS Excel

SQL

Autocount

Job description

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The Account cum Admin Assistant is responsible for maintaining accurate financial records, processing payments, and assisting with administrative tasks. This role ensures proper documentation of transactions, reconciles bank statements, and supports branch accounting and staff attendance tracking.

Key Responsibilities:

Accounting Duties:

1. Monthly Branch Accounting:

• Update and maintain cash books and sales records for each branch.
• Ensure accuracy and completeness of financial entries.

2. Payment Processing:

• Prepare and issue payment vouchers for suppliers, staff, and other expenses.
• Verify supporting documents before processing payments.
• Reconcile bank transactions with company records to ensure accuracy.
• Investigate and resolve discrepancies in a timely manner.

Administrative Duties:

• Check and maintain staff attendance records.
• Report discrepancies to HR/management for payroll processing.

5. Documentation & Filing:

• Maintain proper filing of financial and administrative documents.
• Assist in audits by providing necessary records.

6. General Admin Support:

• Assist in office administration tasks as required.

Qualifications & Skills:

• Education: Diploma in Accounting, Finance, Business Administration, or related field.
• Experience: 1-2 years in accounting or admin roles (preferred).
• Technical Skills:
  • Proficient in MS Excel and accounting software (e.g. Sql, Autocount)
  • Knowledge of basic bookkeeping and bank reconciliation.
• Soft Skills:
  • Strong attention to detail and organizational skills.
  • Good communication and time management.
  • Ability to handle confidential information.

Working Conditions:

• Office-based role with standard working hours.
• May require occasional overtime during month-end closing.