Academic Operations Coordinator (2 years contract)

Nobel International School Sdn Bhd; Selangor; On-site; MYR 56,000 - 78,000; Full time

Job summary

Nobel International School Sdn Bhd in Petaling is seeking an Academic Operations Coordinator on a 2-year contract to support academic data management and administration. The role will help collect, organise, and maintain student data performance and contribute to academic reporting and logistics.

The successful candidate will have a minimum degree in Education or Business Administration and at least 3 years’ experience in academic administration, with strong organisational, data management, and

Qualifications

• Minimum Degree in Education / Business Administration or equivalent.
• Minimum 3 years experience in academic administration or school operations.
• Strong organisation and administrative skills.
• Good data management and analytical skills.
• Attention to detail and accuracy; ability to multitask.
• Ability to work collaboratively with HODs, teachers and leadership.
• Good understanding of academic workflow & assessment processes.

Responsibilities

• Collect, organise, and maintain student data performance.
• Update and manage academic tracking spreadsheets and systems.
• Support preparation of academic reports and data summaries.
• Assist in monitoring intervention lists and student progress tracking.
• Manage academic-related documentation and filing systems.
• Prepare meeting minutes, action trackers, and follow-up documentation.
• Assist in scheduling academic meetings and coordinating logistics.
• Ensure academic records are accurate and up to date.
• Support management of Scheme of Work documents and academic resources.
• Assist in coordinating teaching and learning materials.
• Monitor inventory of books and academic resources.
• Support dissemination of academic notices and communication.
• Liaise with teachers, HODs, and leadership on operational matters.
• Respond to academic-related administrative enquiries professionally.
• Assist in coordinating academic programmes, competitions and initiatives.
• Support registration, logistics, and documentation for academic events.
• Ensure confidentiality of academic information and records.
• Support compliance with school procedures and policies.
• Perform ad-hoc duties as assigned by the Management.

Skills

Organisation

Data management

Administrative coordination

Multitasking

Education

Degree in Education

Business Administration

Job description

Academic Operations Coordinator (2 years contract)

Nobel International School Sdn Bhd - Petaling

Academic Data Management

• Collect, organise, and maintain student data performance.
• Update and manage academic tracking spreadsheets and systems.
• Support preparation of academic reports and data summaries.
• Assist in monitoring intervention lists and student progress tracking.

Academic Administration

• Manage academic-related documentation and filing systems.
• Prepare meeting minutes, action trackers, and follow-up documentation.
• Assist in scheduling academic meetings and coordinating logistics.
• Ensure academic records are accurate and up to date.
• Support management of Scheme of Work documents and academic resources.
• Assist in coordinating teaching and learning materials.
• Monitor inventory of books and academic resources.

Communication & Coordination

• Support dissemination of academic notices and communication.
• Liaise with teachers, HODs, and leadership on operational matters.
• Respond to academic-related administrative enquiries professionally.

Academic Programmes & Events

• Assist in coordinating academic programmes, competitions and initiatives.
• Support registration, logistics, and documentation for academic events.

General Responsibilities

• Ensure confidentiality of academic information and records
• Support compliance with school procedures and policies
• Perform ad-hoc duties as assigned by the Management.

Requirements

• Minimum Degree in Education / Business Administration or equivalent.
• Minimum 3 years experience in academic administration, school operation, educational support services, administrative coordination.
• Strong organisation and administrative skills.
• Good data management and analytical skills.
• Strong attention to detail and accuracy.
• Ability to multitask and meet deadlines.
• Ability to work collaboratively with HODs, teachers and leadership team.
• Good understanding of academic workflow & assessment processes.