Talent Acquisition Assistant

Jabil; Región Centro; On-site; MXN 180,000 - 280,000; Full time

Job summary

Jabil is seeking an experienced Recruitment Administrative Coordinator to provide essential support to the recruitment team in overseeing interview scheduling, candidate communications, and staffing reports. You will coordinate travel as needed, maintain the ATS, and ensure compliance with company procedures.

The role requires strong communication, multitasking, and attention to detail, with a preference for prior ATS experience and confidentiality in handling sensitive candidate information.

Qualifications

• Excellent oral and written communication skills.
• Ability to manage multiple assignments simultaneously with attention to detail.
• Experience with ATS or similar software is preferred.
• Ability to maintain confidentiality and build relationships with candidates and internal clients.

Responsibilities

• Schedule all interviews and coordinate travel as needed.
• Compile interview feedback and track recruitment activity.
• Prepare staffing reports and offer letters with recruiter sign-off.
• Coordinate with background check vendor and pre-employment paperwork.
• Maintain applicant database and support candidate communications.
• Provide training and escalation support to Recruitment Coordinators.

Skills

Oral & written communication

Multitasking

Attention to detail

Confidentiality

Education

High School diploma

Bachelor’s Degree preferred

Tools

ATS (Applicant Tracking System)

Microsoft Office (Outlook/Word/Excel)

Job description

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY

Provide administrative support to the recruitment team. Responsible for ensuring, scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide training to Recruitment Coordinators.
• Act as escalation point for Recruitment Coordinators, when applicable.
• Participates in establishing new processes to support Recruitment Coordinator role.
• Ensures candidate interviews, including arranging air travel, hotel, and car , when applicable.
• Ensures interview guides are provided to interviewers.
• Ensures all candidate expense reports are filed, when applicable.
• Ensures interview schedules are established and provided to applicants and interviewee’s
• Ensures feedback forms are sent and results are compiled.
• Greet all incoming applicants and escort them to interview where applicable
• Send pre-employment paper and transition completed paperwork to the designated HR Representative
• Update applicant database as needed
• Draft offer letters, having Recruiter sign off and approval prior to sending
• Partner with background check vendor to ensure compliance
• Send candidate assessments when applicable
• Comply and follow all procedures within the company security policy
• May perform other duties and responsibilities as assigned

JOB QUALIFICATIONS KNOWLEDGE REQUIREMENTS

• Excellent oral and written communication skills.
• Exceptional ability to manage multiple assignments simultaneously and attention to detail.
• Intermediate or advanced knowledge of Microsoft Office especially Outlook, Word and Excel.
• Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
• Ability to establish and maintain effective working relationships with candidates and internal clients.
• Communicates in a courteous and professional manner.
• Ability to maintain a high degree of confidentiality.

EDUCATION & EXPERIENCE REQUIREMENTS

• High School diploma required.
• Bachelor's Degree preferred.
• A minimum of 5 years of administrative experience with at least 1 year in a recruitment environment strongly preferred.
• Or an equivalent combination of education, training or experience.

Additional Job Description Main Activities:

• Sourcing inicial.
• Contacto con candidatos.
• Coordinación de entrevistas.
• Actualización de ATS.
• Seguimiento a contrataciones.
• Reportes y métricos.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accessibility Accommodation

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to [e-mail] with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.

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