Site Administrative & Operations Coordinator

Carrier; Guanajuato; On-site; MXN 180,000 - 300,000; Full time

Job summary

Carrier seeks an Administrative Assistant to provide comprehensive administrative support and coordinate key site operations. You will manage budgets, vendor activities, and engage with site leadership to ensure efficient operations and excellent employee experience.

Key responsibilities include governance, project tracking, staff meeting coordination, budget monitoring, and driving continuous improvement across administrative processes at the site.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience with budget tracking, expense management and budget planning.
• Proficiency in Microsoft Office with advanced Excel skills.

Responsibilities

• Support cross‑functional projects sponsored by the Plant Manager.
• Develop and track project plans, KPIs and governance mechanisms.
• Monitor execution and coordinate follow‑up on Staff Meeting actions and commitments.
• Consolidate key business information for Staff Meetings, business reviews and executive presentations.
• Identify and escalates risks, dependencies and priorities requiring Plant Manager attention.
• Support the Plant Manager’s governance routines, meeting cadence and priority management.
• Manage administrative processes including purchase orders, vendor onboarding, supplier payments and related documentation.
• Monitor site expenses, support budget preparation, and track budget performance against targets.
• Drive efficiency and continuous improvement projects to enhance administrative processes and site operations.
• Build strong relationships with site leadership and provide direct support to directors and senior stakeholders.

Skills

Budget tracking

Advanced Excel

English proficiency

Communication

Project coordination

Microsoft Office

Education

Bachelor’s degree

Job description

Carrier seeks an Administrative Assistant to provide comprehensive administrative support and coordinate key site operations. You will manage budgets, vendor activities, and engage with site leadership to ensure efficient operations and excellent employee experience.

Key responsibilities include governance, project tracking, staff meeting coordination, budget monitoring, and driving continuous improvement across administrative processes at the site.