Remote Executive Administrative Assistant to GM

Four Seasons; Manzanillo; On-site; MXN 300,000 - 420,000; Full time

Job summary

Four Seasons Resort Tamarindo in Mexico seeks an Executive Administrative Assistant to provide comprehensive executive office support and coordinate travel arrangements for senior leaders. The role requires strong administrative skills, leadership experience in a remote location, and fluency in English and Spanish.

The successful candidate will manage minutes, agendas, and communications, while maintaining key lists and ensuring adherence to Four Seasons standards.

Qualifications

• Minimum 3 years management experience in Executive Office Administration.
• Adaptability to live in a remote location.
• Excellent English and Spanish (Preferred) language.
• The ability to perform administrative tasks such as typing, copying, scanning, opening and sorting mail, coordinating appointments and conferences for General Manager and Resort Manager, and answer telephones according to Four Seasons standards.
• The ability to coordinate travel arrangements for General Manager and Resort Manager, as well as other people that might require assistance.

Responsibilities

• Provide executive office support and respond to guest and employee inquiries in a confidential, efficient, courteous and professional manner.
• Coordinate travel arrangements for GM and Resort Manager and other executives as needed.
• Attend weekly Planning Committee meetings, take minutes, and distribute accordingly.
• Prepare agendas for visits from Corporate or Owners and ensure travel arrangements are organized.
• Maintain the accuracy of the Department Head list and gift certificates records, and manage related communications.

Skills

Executive Office Administration

Remote leadership

English & Spanish

Job description

Four Seasons Resort Tamarindo in Mexico seeks an Executive Administrative Assistant to provide comprehensive executive office support and coordinate travel arrangements for senior leaders. The role requires strong administrative skills, leadership experience in a remote location, and fluency in English and Spanish.

The successful candidate will manage minutes, agendas, and communications, while maintaining key lists and ensuring adherence to Four Seasons standards.