Recruiting Ops Specialist

Trane Italia; Ciudad de México; On-site; MXN 300,000 - 420,000; Full time

Job summary

Trane Italia is seeking a Recruiting Operations Specialist to deliver a world-class candidate experience. You will partner with Talent Acquisition, Hiring Managers, HR Partners, Vendors and COEs to ensure smooth Workday processes and a differentiated candidate journey.

This entry-level role is based onsite in Naucalpan, with Monday to Thursday schedules and Fridays offering flexible work location. You’ll help schedule interviews, coordinate logistics, and support the recruitment lifecycle across

Qualifications

• Bachelor’s degree preferred, or equivalent experience.
• Minimum of 2 years in talent acquisition or recruitment coordination.
• Attention to detail and proactive problem solving.
• Proficiency with HR systems; experience with Workday.
• Excellent communication and stakeholder management.
• Fluent in English, Portuguese and Spanish.

Responsibilities

• Schedule interviews and coordinate logistics, travel and expenses, with guidance for candidates.
• Foster relationships with Talent Acquisition Partners, Hiring Managers and HR partners.
• Equip interview teams with tools and resources to evaluate candidates.
• Coach stakeholders on standard processes and inclusive practices.
• Administer Americas requisitions and referral tasks.
• Manage incoming ServiceNow cases to ensure data integrity.
• Support hiring initiatives and Talent Acquisition strategy.
• Identify opportunities to improve processes and practices.

Skills

Interview scheduling

Stakeholder management

Data accuracy

English/Portuguese/Spanish

Education

Bachelor’s degree or equivalent

Tools

Workday

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it’s our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane®andThermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work:

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

What’s in it for you:

The Recruiting Operations Specialist plays a pivotal role in delivering a world-class experience. Collaborating closely with Talent Acquisition, Hiring Managers, HR Business Partners, Vendors, Candidates, and HR Centers of Excellence (COE’s), to ensure smooth and streamlined processes in Workday to creating a differentiated candidate interview experience .

This is an entry level position.

Where is the work:

From Monday to Thursday, work onsite with your colleagues in Naucalpan, Estado de Mexico. On Fridays, choose your work location, balancing what your work requires.

What you will do:

• Partner with key stakeholders to schedule interviews for candidates by providing comprehensive support throughout the process, including interview scheduling and logistics, travel and expense coordination, and overall guidance for candidates.
• Cultivate a partnership-centric approach to the candidate experience, fostering strong relationships with Talent Acquisition Partners, Hiring Managers, HR Business Partners and other key stakeholders to ensure a seamless and positive candidate journey.
• Collaborate with Hiring Managers and interview teams to equip them with the necessary tools and resources to accurately evaluate candidates and make informed hiring decisions.
• Proactively coach and guide stakeholders in complying with standard work processes, promoting inclusion, and continuously improving the experience.
• Streamline the talent acquisition lifecycle by administering Americas requisition assignments and executing global employee referral tasks
• Optimize employee support by managing incoming cases in ServiceNow, ensuring rapid resolution and high system data integrity
• Play a key role in execution of organizational hiring initiatives / projects and HR Solutions and Talent Acquisition strategy.
• Drive innovation and improvement by identifying opportunities to enhance processes and implement new practices that align with partnership, agility, and exceptional candidate service.
• Troubleshoot and resolve issues, ranging from general inquiries to complex challenges, by leveraging a thorough understanding of the organization’s structure, HR internal processes, and relationships with vendors, managers, and HR teams.

Please note that this job description is a general overview, and additional responsibilities aligned with partnership and agility may be assigned based on evolving business needs.

What you will bring:

• Bachelor’s degree preferred, or equivalent experience.
• Minimum of 2 years of experience in talent acquisition, recruitment coordination, or a similar role that emphasizes partnership and agility.
• Attention to details, a passion for data accuracy/integrity, and proactive problem solving is required.
• Proficiency in utilizing HR systems and tools, with previous experience in Workday.
• Demonstrated agility and flexibility in adapting to changing priorities and demands, with a strong desire for continuous improvement.
• Excellent verbal and written communication skills, with the ability to engage and build relationships with stakeholders at all organizational levels.
• Superior customer service orientation, time management, and organizational skills to efficiently manage a high volume of candidate interactions.
• Embraces a partnership mindset, collaborating effectively within cross-functional teams and demonstrating a proactive approach to problem-solving.
• Fluent in English, Portuguese and Spanish

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.