Planner buyer

Donaldson; Ciénega de Flores; On-site; MXN 300,000 - 520,000; Full time

Job summary

Donaldson in Mexico is seeking an operational buyer to monitor materials, suppliers, POs, and inventory in real time. You will manage shortages, confirm receipt, and release materials into warehouse before reporting availability.

You will review MRP exceptions daily, maintain shortage logs, expedite critical orders, coordinate with Logistics, Quality, and Accounts Payable, and ensure accurate reconciliation of POs, receipts, and invoices.

Qualifications

• Bachelor’s degree in Administration, International Business, Logistics, or related field.
• Minimum 1 year purchasing or materials planning experience in a manufacturing environment.
• Proficient with ERP/MRP systems and MS Excel.

Responsibilities

• Review requirements, MRP exceptions, negative inventory, and material shortages on a daily basis.
• Maintain a shortage log tracking project, part number, quantity, required date, risk, action taken, responsible party, and commitment date.
• Manage purchase orders and releases from issuance through to material receipt and release.
• Obtain written confirmation from suppliers regarding quantity, commitment date, readiness, and delivery terms.
• Monitor and expedite critical materials and overdue orders, including recovery plans.

Skills

English proficiency (B1)

Prioritization & multi-tasking

Vendor coordination

Education

Bachelor's degree in Administration / International Business / Logistics / Supply Chain

Tools

Oracle ERP

SAP ERP

Excel

MRP systems

Job description

We are looking for an operational buyer to ensure the daily monitoring of materials, suppliers, purchase orders, negative inventory, shipments, rejections, and invoices. You will be responsible for managing material shortages in line with ongoing projects and confirming that each item has been received and released into the warehouse before reporting it as available.Key Responsibilities• Review requirements, MRP exceptions, negative inventory, and material shortages on a daily basis.• Maintain a shortage log tracking project, part number, quantity, required date, risk, action taken, responsible party, and commitment date.• Manage purchase orders and releases from issuance through to material receipt and release.• Obtain written confirmation from suppliers regarding quantity, commitment date, readiness, and delivery terms.• Monitor and expedite critical materials, overdue orders, and shortages, including recovery plans.• Confirm material arrival with Logistics and Warehouse teams; validate receipt, quantity, and location in the system.• Ensure material is released by Quality and available for use before closing the item in the shortage report.• Investigate negative inventory and discrepancies between physical stock and system records in coordination with Warehouse, Planning, and Inventory Control teams.• Track rejected or quarantined materials until a final disposition, release, replacement, or credit note is obtained.• Coordinate pickups and monitor tracking details, ship dates, ETAs, documentation, and final receipt.• Reconcile discrepancies between purchase orders, receipts, and invoices; follow up on payment blocks with Accounts Payable.• Update reports and communicate status updates to Planning, Production, Quality, Logistics, Finance, Engineering, and internal customers.• Escalate risks related to supply, inventory, quality, documentation, payment, or transportation, including impact, action plan, and commitment date.• Document any instructions that modify, halt, or cancel an order, and provide backup support to the secondary buyer when necessary.Minimum Requirements• Bachelor’s degree in Administration, International Business, Foreign Trade, Logistics, Supply Chain, Industrial Engineering, or a related field.• Minimum of one year of experience in Purchasing, Materials Planning, Supply Chain, or supplier management within a manufacturing environment.• Hands-on experience with ERP and MRP systems. Oracle experience preferred; SAP is also acceptable. Proven experience with other ERP systems will be considered.• Experience managing open orders, commitment dates, shortages, inventory, and expired materials.• Knowledge of material receiving, quality status, quarantine, and release for consumption.• Knowledge of the reconciliation process involving purchase orders, receipts, and invoices.• Experience coordinating with suppliers, Logistics, Warehouse, Quality, and Accounts Payable departments.• Intermediate Excel skills, including filters, pivot tables, lookup functions, and database management.• Intermediate English proficiency (minimum B1 level) for reading and writing emails and participating in calls with suppliers.• Ability to prioritize multiple projects and manage critical materials and deadlines.