Personal Assistant

Aurora Energy Research; Chihuahua; Hybrid; MXN 240,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary package

Coaching & mentoring sessions

Aurora Academy training programme

Job summary

Aurora Energy Research is seeking a Personal Assistant to support up to three senior managers. The role requires complex calendar management, travel arrangements, and preparation of materials.

You will work within the Core - Business Infrastructure & Operations department in a fast-paced, international environment. We value reliability, discretion and proactive organisation, with strong English and Spanish skills.

Qualifications

• Excellent organisational and diary-management abilities.
• Confident communicator with discretion and professionalism.
• Ability to multi-task in a fast-paced, global environment.
• Proactive with initiative and flexible to deadlines.
• Advanced MS Office skills, particularly Outlook, PowerPoint, Excel and Word.
• Fluent English and Spanish at high levels.

Responsibilities

• Organise and manage complex schedules for senior management.
• Coordinate calls, workshops, and meeting agendas with clients and internal teams.
• Arrange travel, flights, transportation, accommodation and restaurants.
• Prepare meetings including room setup and minute-taking.
• Support internal events and off-sites for teams.
• Prepare presentations and proposals using Word, Excel and PowerPoint.

Skills

Attention to detail

Time management

Organisational skills

Strong communication

Team player

Fluent English

Fluent Spanish

Multi-tasking

Proactive

Tools

Outlook

MS PowerPoint

Excel

Word

Job description

Personal Assistant

Department: Core - Business Infrastructure & Operations

Employment Type: Permanent - Full Time

Location: Mexico City, Mexico

Description

We are looking for a Personal Assistant to provide an extensive and complex range of administrative tasks in support of up to three of our senior management team members. The ideal candidate will thrive on coordination, organisation and will be a self-starter. This position is open to both entry-level candidates and those with extensive administrative experience.

You must have excellent organisational skills, be a confident communicator, capable of dealing with people at all levels and always maintain confidentiality and professionalism in your manner. Reliability and adaptability are vital for this role, together with the ability to work independently and be flexible to changing deadlines.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is a chance to gain experience within an interesting and dynamic organisation, where individuals thrive on change.

Key Responsibilities

• Organising and managing a complex schedule of meeting and diary requirements, both internally and externally for members of the senior management team.
• Communicating with clients, scheduling calls, workshops, and arranging meeting agendas.
• Arranging business travel, including flights, transportation, accommodation and restaurants for senior management and other staff members.
• Meeting preparation including meeting room setup and management.
• Organising internal events and off-sites for various teams.
• Collation, preparation of presentations and proposals using Word, Excel and PowerPoint, including minute taking.
• Providing support to the Business Infrastructure & Operations team as required.

Skills, Knowledge and Expertise

Required attributes:

• Attention to detail, excellent coordination, time management and organisational skills.
• Strong team player; supports colleagues and shares knowledge; interpersonal skills with the ability to build effective relationships at all levels.
• Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment.
• Ability to use initiative, forward thinking, and work under pressure, with a willingness to proactively take on new tasks.
• Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word.
• Fluent English (C1 level or above)
• Fluent Spanish (C2 level)

Desirable attributes:

• Work experience as a PA or within a higher-level administrative position.
• Proven experience working for a fast-growing international consultancy or professional services business.
• Proven work experience managing complex meeting schedules across multiple time zones.

The successful candidate would start as soon as possible. We will review applications as they are received. Salary will be competitive with experience.

What we offer

• The opportunity to contribute to a rapidly growing international business
• A dynamic, intellectually stimulating and demanding yet supportive environment
• A fun, informal and international work culture
• A competitive salary package
• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills
• At Aurora we support flexibility, so we adopt a hybrid model of remote and in-office work.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.