Payroll Administrator

Remote Team Solutios; Torreón; Remote; MXN 1,121,000 - 1,494,000; Full time

Benefits offered by this job

Remote work from Mexico

Mexican statutory benefits

Professional development opportunities

Job summary

Nicholas & Company, a long-established foodservice distributor, is seeking a Payroll Administrator for 100% remote work from Mexico. You will support U.S.

payroll operations across multiple locations, handling full-cycle processing, variable compensation, and data reconciliations to ensure accuracy and compliance. This role offers cross-functional collaboration with HR and Finance and opportunities to streamline payroll workflows.

Qualifications

• Hands-on payroll administration with full-cycle processing.
• Experience with U.S. payroll operations.
• Knowledge of U.S. payroll taxes and wage-hour regulations.
• Experience reconciling payroll data and resolving discrepancies.
• Advanced Excel skills.
• Professional English communication.

Responsibilities

• Process and support full-cycle payroll for a multi-location workforce.
• Manage regular and supplemental payroll cycles with accuracy and timeliness.
• Administer commissions, bonuses, incentives, and other variable compensation.
• Review payroll data to identify discrepancies before submission.
• Perform payroll reconciliations and resolve inconsistencies.
• Maintain accurate employee payroll information in systems.
• Collaborate with HR, Finance, and other departments to resolve issues.
• Support audits and internal controls.
• Handle confidential information with discretion.

Skills

Payroll processing

U.S. payroll operations

Full-cycle payroll

Variable compensation

Excel

Analytical skills

Attention to detail

Confidential information handling

Communication skills

Team collaboration

English communication

Education

Bachelor's degree

Tools

ADP Workforce Now

Job description

PAYROLL ADMINISTRATOR

100% Remote | Mexico

Who Is Our Client?

Nicholas & Company is a well-established, independently owned foodservice distribution company that has been serving customers throughout the Mountain West since 1939. The company supports restaurants, national chains, healthcare organizations, government institutions, and other businesses through its extensive distribution network and large-scale warehouse operations.

With a strong focus on service, reliability, and operational excellence, Nicholas & Company continues to strengthen its internal teams and processes as the organization grows.

About the Role

Nicholas & Company is seeking a detail-oriented and analytical Payroll Administrator to support its U.S. payroll operations across a multi-location workforce.

This position is ideal for a payroll professional with hand-on experience processing payroll, administering variable compensation, reconciling payroll data, and resolving discrepancies. The successful candidate will play an important role in ensuring payroll accuracy, maintaining compliance with applicable U.S. payroll regulations, and supporting efficient payroll operations.

Beyond daily payroll responsibilities, this role offers the opportunity to identify process improvements, collaborate with cross-functional teams, and contribute to the continued development of established payroll procedures.

Key Responsibilities

• Process and support full-cycle payroll for a multi-location workforce.
• Manage regular and supplemental payroll cycles, ensuring accuracy and timely processing.
• Administer and validate commissions, bonuses, incentives, and other forms of variable compensation.
• Review payroll data to identify discrepancies before submission.
• Perform payroll reconciliations and resolve inconsistencies involving earnings, deductions, taxes, and compensation records.
• Maintain accurate employee payroll information and compensation records within payroll systems.
• Work with payroll platforms and timekeeping interfaces to ensure data accuracy.
• Process employee status changes, compensation adjustments, leave activity, and final pay calculations.
• Support payroll tax administration, wage and hour compliance, and related regulatory requirements.
• Prepare, review, and analyze payroll reports using Microsoft Excel.
• Collaborate with HR, Finance, and other departments to resolve payroll-related issues.
• Support payroll audits and internal control procedures.
• Handle confidential employee and compensation information with discretion.
• Identify opportunities to improve payroll accuracy, efficiency, and existing workflows.
• Communicate process improvement recommendations and follow established approval procedures before implementing changes.

What Are We Looking For?

Required Qualifications

• Hands-on experience in payroll administration and payroll processing.
• Experience with U.S. payroll operations and related payroll requirements.
• Knowledge of full-cycle payroll processes.
• Experience administering commissions, bonuses, incentives, or other variable compensation.
• Understanding of U.S. payroll taxation and wage and hour regulations.
• Experience performing payroll reconciliations and resolving discrepancies.
• Intermediate to advanced Microsoft Excel skills.
• Strong analytical, organizational, and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential employee and compensation information responsibly.
• Strong communication and follow-up skills.
• Professional English communication skills.
• Ability to collaborate effectively with HR, Finance, and other internal teams.

Preferred Qualifications

• Three or more years of payroll administration experience.
• Experience with ADP Workforce Now.
• Experience processing weekly, biweekly, and supplemental payroll cycles.
• Familiarity with earnings, deductions, garnishments, taxes, and benefits audits.
• Experience validating commission and incentive payouts in collaboration with Sales and Finance.
• Knowledge of year-end payroll reconciliation and W-2 preparation.
• Experience with payroll automation, internal controls, and process improvement initiatives.

Candidates with slightly less than three years of experience may also be considered if they demonstrate strong hand-on payroll expertise, particularly with ADP.

What We Offer

• 100% remote work from Mexico.
• Collaboration with an established U.S.-based organization.
• Mexican statutory benefits.
• Exposure to complex U.S. payroll operations and multi-location workforce management.
• Opportunities for professional development and continued learning.
• The opportunity to contribute ideas and participate in payroll process improvements.
• A collaborative and professional work environment.

Why Join Remote Team Solutions?

At Remote Team Solutions (RTS), we connect talented professionals in Mexico with established companies in the United States through a nearshoring model.

Our goal is to create meaningful professional opportunities while providing employees with support throughout their employment journey. By joining this opportunity, you will work directly with the client's team while receiving employment-related support from RTS.

At RTS, we don't just accept differences: we celebrate, support, and promote diversity as an important pillar of our culture. We are committed to equal employment opportunities regardless of religion, race, nationality, origin, gender, sexual orientation, gender identity, gender expression, age, or disability.

Requerimientos

• Educación mínima: Educación superior - Licenciatura
• 3 años de experiencia
• Idiomas: Inglés
• Edad: entre 18 y 85 años
• Conocimientos: Cálculo de nomina, Microsoft excel, Payroll
• Palabras clave: nominas, sueldo, paga, retribucion, salary, payslip, payroll, wage, pay, payment, nominista, administrador, administrator