Global Talent & Development Executive Assistant

Human Resources; Xico; Presencial; MXN 360.000 - 480.000; Jornada completa

Descripción de la vacante

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning and their teams. You will handle confidential matters with discretion and operate autonomously, anticipating needs and proposing solutions to strengthen team collaboration.

This role offers high visibility, close partnership with senior leaders, and opportunities to shape how the global T&D function operates. Fluency in English is required.

Formación

• Excellent administrative skills with ability to handle confidential information.
• Ability to manage complex, changing schedules in a fast-paced global environment.
• Proactive, self-motivated mindset with strong communication and problem-solving.

Responsabilidades

• Provide comprehensive administrative support to Global Heads of T&D and teams.
• Manage calendars, prep materials, and background documents for meetings.
• Coordinate travel, submit and monitor expense reports.
• Plan team meetings/events, minute-taking, and maintain SharePoint/Teams channels.
• Oversee budget tracking, PO creation, invoices, and vendor contracts with Procurement.
• Edit communications, announcements, and presentations as required.
• Collaborate with Novartis administrative teams and drive AI-enabled improvements.

Herramientas

Microsoft Word

Outlook

Excel

PowerPoint

SharePoint

Descripción del empleo

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning and their teams. You will handle confidential matters with discretion and operate autonomously, anticipating needs and proposing solutions to strengthen team collaboration.

This role offers high visibility, close partnership with senior leaders, and opportunities to shape how the global T&D function operates. Fluency in English is required.